Administrative Coordinator

Talentify; Kentucky; On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Medical benefits

401(k) plan

Paid holidays

Paid time off

Job summary

Holland & Knight is seeking an Administrative Coordinator for our Miami office. You will support HR, Safety, Facilities, and Accounting, reporting to the Office Administrator.

Key duties include coordinating staff time off, HR processes, and budget controls, while maintaining confidentiality and a positive team environment. The role requires 3+ years in a similar capacity, strong organization, communication, and problem-solving skills, and proficiency with Microsoft Office.

Qualifications

• 3+ years of experience in a similar administrative role.
• Knowledge of employment laws and Human Resource management is a plus.

Responsibilities

• Supports HR, Safety, Facilities and Accounting functions.
• Coordinates staff time off requests and coverage for administrative departments.
• Handles HR processes: job requisitions, candidate interviews, onboarding schedules, and HRIS data maintenance.
• Plans and coordinates office events and staff activities.
• Monitors expenses and assists with budget controls.
• Maintains confidentiality of sensitive information and supports a positive team environment.

Skills

Interpersonal skills

Communication

Organization

Time management

Problem solving

Analytical skills

Independent worker

Team player

Tools

Microsoft Office

Job description

About this job

We are a Firm where people truly believe in what they do and strive to achieve the highest standards of performance and success.

This position is based in our Miami Office.

General Description:

The Administrative Coordinator will provide day-to-day support of administrative operations, including HR, Safety, Facilities and Accounting and Budgeting. This position reports to the Office Administrator.

Key Responsibilities and Essential Job Functions:

• Develops and maintains a strong understanding of firm, local office, or departmental administrative operations.
• Assist with the coordination of attorney/secretarial assignments. Coordinate support staff requests for time off and assure adequate coverage for all administrative departments.
• Perform human resources functions such as creating job requisitions, conducting staff candidate interviews, processing candidates, and creating orientation schedules. Assist with conducting performance counseling. Monitor and maintain HRIS data and personnel files. Participate in staff evaluation process including review of evaluations for content, coordination of evaluations for meetings and assist in meetings when required. Maintain knowledge of firm benefits.
• Support firm and office employee and service initiatives and functions.
• Assist in planning office events: Staff Appreciation Events, Corporate Run, Summer Associate Events, 9-11 Day of Service, Thanksgiving Luncheon and Annual Holiday Party.
• Assist in implementation and enforcement of firm policies.
• Assist in monitoring and controlling expense budget, including review, submission, and approval of certain office overhead expenses.
• Communicate with building management and office regarding building security, employee safety, and facility maintenance requirements. Coordinate with Office Administrator and firm Director of Real Estate.
• Assist in coordinating office relocations.
• Expected to maintain a regular and predictable work schedule and full attention to and engagement in work activities on behalf of the firm during business hours unless otherwise approved or required by applicable law.
• Special projects and duties as assigned.

Required Skills:

• Excellent interpersonal and communication skills
• Excellent organization, time management, problem solving, and analytical skills.
• Ability to prioritize work and to work independently.
• Sound judgment and ability to respect, protect, and maintain highly confidential and sensitive information.
• Must work well in team environment and maintain a positive team atmosphere.
• Knowledge or ability to learn Microsoft Office Suite, or Microsoft 365.

Required Qualifications & Education:

• 3+ years of experience in similar capacity.
• Basic/intermediate knowledge of employment laws and Human Resource management.

Preferred Qualifications & Education:

• Continued education in human resources and/or operations and management a plus.

Physical Requirements:

• Ability to sit or stand for extended periods of time.
• Moderate or advanced keyboard usage.

Benefits:

• comprehensive medical (PPO and HDHPs), dental and vision plans including coverage for domestic partners
• life and AD&D insurance
• short and long term disability insurance
• tax-advantaged accounts for health care expenses, including FSAs and HSAs
• FSAs for dependent care
• health advocacy services
• behavioral health and counseling resources for all family members
• 401(k)
• profit sharing
• backup dependent care
• senior care planning support
• resources for individuals with development disabilities and their caregivers
• and paid holidays and other paid time off, including paid leave for new parents

Holland & Knight is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth or related conditions, transgender status, and sexual orientation), national origin, age, disability, genetic information, veteran status or any other factor prohibited by law.

Applicants who are interested in applying for a position and require an accommodation during the process should contact [e-mail].

Personal Information collected from applicants will be used for the purpose of processing the application throughout any recruitment or employment process, as well as inclusion in a personnel file. Categories of data collected may include name, address, phone numbers, email, Social Security Number, and signature. Holland & Knight may collect further information if you consent to a background check. This includes criminal background, employment, and certifications. Please visit Legal Information Portal for Holland & Knight LLP's privacy policies.