Office Operations Specialist: Streamline, Support, Shine

Holland & Knight LLP; Miami (FL); Sur place; USD 42 000 - 66 000; Plein temps

Avantages offerts par ce poste

Comprehensive medical insurance

Dental and vision plans

401(k) with profit sharing

Résumé du poste

Holland & Knight LLP in Miami is seeking an Administrative Specialist to support the Office Administrator/Manager with routine responsibilities and special projects, ensuring smooth operation of the Miami office.

The role requires managing building access, parking invoices, supplies, and coordination of office moves, new hire setups, and reception coverage, while upholding confidentiality and professional communication.

Qualifications

• Associate degree or related experience supporting leaders.
• 4-5 years of executive support in a corporate setting.
• Ability to work with diverse teams and maintain confidentiality.
• Strong organizational and prioritization skills.
• Proficient in Microsoft Office 365.

Responsabilités

• Assist Office Administrator/Manager with routine responsibilities.
• Manage building access, parking invoices, and office supplies.
• Assist with office moves and new hire setups.
• Coordinate CPR/AED training and maintain medical supplies.
• Cover reception desk as needed.
• Contribute to a positive work environment and maintain confidentiality.
• Handle special projects and duties as assigned.

Connaissances

Attention to detail

Confidentiality

Collaborative mindset

Professional demeanor

Effective communication

Multitasking

MS Office / Microsoft 365

Formation

Associate degree

4-5 years executive support experience

Outils

Microsoft Office Suite / 365

Description du poste

Holland & Knight LLP in Miami is seeking an Administrative Specialist to support the Office Administrator/Manager with routine responsibilities and special projects, ensuring smooth operation of the Miami office.

The role requires managing building access, parking invoices, supplies, and coordination of office moves, new hire setups, and reception coverage, while upholding confidentiality and professional communication.