HR / Office Assistant

Pasona N A, Inc.; Atlanta (GA); On-site; USD 50,000 - 60,000; Full time

Job summary

Pasona N A, Inc. is seeking an Administrative Assistant in Atlanta, GA to provide hands-on support for daily office operations and general administrative activities.

You will assist expatriate employees, manage facilities compliance, licenses, permits, insurance administration, and document control. Responsibilities include coordinating with internal and external stakeholders, handling mail and office supplies, and maintaining records and asset management.

Qualifications

• Strong organizational and time-management skills.
• Excellent attention to detail and ability to manage multiple deadlines.
• Strong communication and coordination skills.
• Ability to work independently and proactively.
• Proficiency in Microsoft Office and general office systems.
• Ability to lift/move up to 25 lbs. and bend, stretch, or stand for extended periods when necessary.

Responsibilities

• Manage mail, deliveries, visitors, phone calls, office supplies, and general office activities.
• Provide administrative support to expatriate employees with address changes, renter’s insurance, vehicle registration/insurance, and other daily living-related matters.
• Coordinate facility compliance activities, inspections, documentation, and communication with building management and external agencies.
• Track business licenses, permits, insurance renewals, and related deadlines.
• Support insurance audits and renewals by preparing required documentation.
• Maintain administrative records, renewal schedules, and document retention.
• Maintain office asset records, including equipment and access cards.

Skills

Organizational skills

Time-management

Communication

Independent work

Coordination

Office equipment familiarity

Tools

Microsoft Office

Job description

Administrative Assistant

Location: Atlanta, GA

Compensation: $50,000–$60,000 annually

Hours: Monday–Friday, 8:30 AM–5:30 PM

Employment Type: Full-Time, Non-Exempt, On-site

Position Summary

The Administrative Assistant provides hands-on support for daily office operations and general administrative activities. Responsibilities include supporting expatriate employees, facility compliance, business licenses and permits, insurance administration, document management, and coordination with internal and external stakeholders.

Key Responsibilities

• Manage mail, deliveries, visitors, phone calls, office supplies, and general office activities.
• Provide administrative support to expatriate employees with address changes, renter’s insurance, vehicle registration/insurance, and other daily living-related matters.
• Coordinate facility compliance activities, inspections, documentation, and communication with building management and external agencies.
• Track business licenses, permits, insurance renewals, and related deadlines.
• Support insurance audits and renewals by preparing required documentation.
• Maintain administrative records, renewal schedules, and document retention.
• Maintain office asset records, including equipment and access cards.
• Perform basic office equipment troubleshooting and coordinate with IT or vendors as needed.
• Communicate with internal departments, vendors, building management, and external agencies.

Qualifications

Required:

• Strong organizational and time-management skills.
• Excellent attention to detail and ability to manage multiple deadlines.
• Strong communication and coordination skills.
• Ability to work independently and proactively.
• Proficiency in Microsoft Office and general office systems.
• Ability to lift/move up to 25 lbs. and bend, stretch, or stand for extended periods when necessary.

Preferred:

• Administrative, office coordination, or compliance support experience.
• Basic knowledge of office equipment and troubleshooting.