Admin Assistant

Eightelevengroup; Santa Fe, Northern (NM, KY); Hybrid; USD 28,000 - 29,000; Full time

Job summary

Eightelevengroup in Santa Fe, NM is seeking an Administrative Assistant to support daily office operations in a fast-paced environment.

This on-site role requires strong organizational skills, attention to detail, and a customer-focused approach. You will handle phones, scheduling, document preparation, and records management while assisting management and staff with various administrative tasks. A background check and valid driver's license may be required.

Qualifications

• High school diploma or equivalent is required.
• 3+ years of administrative or clerical experience.
• Proficiency with Microsoft Office (Word, Excel).
• Strong organizational, multitasking, and time management skills.
• Excellent written and verbal communication.
• Background check may be required and a valid driver's license may be needed.
• Occasional lifting up to 20 pounds.

Responsibilities

• Provide administrative and clerical support to management and staff.
• Answer phones, greet visitors, and respond to customer inquiries.
• Prepare correspondence, reports, spreadsheets, and business documents.
• Maintain accurate records, filing systems, and databases.
• Schedule meetings, manage calendars, and coordinate appointments.
• Assist with budgeting, expense tracking, purchasing, and invoice processing.
• Organize meeting materials, take notes, and distribute information as needed.
• Order and maintain office supplies and coordinate equipment repairs.
• Support special projects and events.
• Handle confidential information with professionalism and discretion.

Skills

Administrative experience

Organizational skills

Multitasking

Time management

Written and verbal communication

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

Administrative Assistant

On-Site Role

Compensation: $20.73 - $21

ABOUT THE ROLE

Our Client is seeking a detail-oriented Administrative Assistant to support daily office operations by providing comprehensive administrative, clerical, and customer service support. This role is ideal for someone who thrives in a fast-paced environment, can manage multiple priorities, and enjoys working with both internal teams and the public. The Administrative Assistant will play a key role in ensuring smooth office functions, supporting management and staff, and maintaining a professional and welcoming environment. The position is primarily office-based and may require a background check and a valid driver’s license. Occasional lifting of up to 20 pounds may be required.

WHAT YOU'LL DO

• Provide administrative and clerical support to management and staff
• Answer phones, greet visitors, and respond to customer inquiries
• Prepare correspondence, reports, spreadsheets, and business documents
• Maintain accurate records, filing systems, and databases
• Schedule meetings, manage calendars, and coordinate appointments
• Assist with budgeting, expense tracking, purchasing, and invoice processing
• Organize meeting materials, take notes, and distribute information as needed
• Order and maintain office supplies and coordinate equipment repairs
• Support special projects, events, and other administrative initiatives
• Handle sensitive and confidential information with professionalism and discretion
• Occasionally lift and move office supplies or materials up to 20 pounds

WHAT YOU BRING

• High school diploma or equivalent required
• 3+ years of administrative, clerical, or office support experience
• Proficiency with Microsoft Office Suite, including Word and Excel
• Strong organizational, multitasking, and time management skills
• Excellent written and verbal communication skills
• Customer-focused with the ability to resolve inquiries professionally
• Experience maintaining records, preparing reports, and working with databases preferred
• Basic accounting, budgeting, or financial tracking experience is a plus
• May require a background check
• Valid driver’s license may be required depending on assignment
• Ability to occasionally lift up to 20 pounds

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