Part-Time Office Administrator

Corps Team; New York (NY); Remote; USD 60,000 - 80,000; Part time

Job summary

An innovative healthcare consulting firm is on the lookout for a part-time Administrator to join their supportive team. This remote role offers flexibility with expected hours ranging from 8-12 per week, with potential growth to 20 hours. The ideal candidate will have a strong background in office administration and bookkeeping, bringing at least five years of experience to the table. You'll be responsible for managing client invoices, processing payroll, and ensuring compliance with employment regulations. If you're organized, detail-oriented, and thrive in a fast-paced environment, this opportunity is perfect for you.

Qualifications

• 5+ years in Office Administration or HR Coordination.
• Experience in bookkeeping and basic accounting principles.
• Strong knowledge of Excel and QuickBooks Online.

Responsibilities

• Manage client invoices and process payroll monthly.
• Track weekly hours and support vendor contracting.
• Schedule candidate interviews and manage feedback.

Skills

Office Administration

HR Coordination

Bookkeeping

Excel

QuickBooks Online

Problem Solving

Time Management

Communication Skills

Education

Bachelor's Degree

Tools

Paychex

Job description

Job Description

Our client, a growing healthcare consulting firm with a highly supportive culture, is seeking a remote, part-time Administrator for a permanent position.

Expected hours will range from 8-12 per week, with the potential for up to 20 hours per week.This position is fully remote but strongly prefers candidates in the metro New York area.

Key Responsibilities:

1. Bookkeeping (25%)

• Send and manage client invoices
• Pay a limited number of bills
• Pay estimated taxes
• Pay partners as requested via ACH/Zelle
• Process payroll and 401k contributions monthly via Paychex
• Process internal expenses for monthly reimbursement
• Run monthly financial reports and year-end reports for tax purposes
• Confirm/adjust auto-categorized Amex expenses

HR/Administrative (75%)

• Leverage Paychex to stay current with state employment regulations and requirements
• Track and summarize weekly hours worked for team members
• Set up new clients as vendors and on their platforms as needed
• Support new vendor contracting and agreements
• Schedule candidate interviews and track feedback as needed

Requirements:

• Experience in the professional services industry (finance, legal, etc.) required
• At least 5 years of Office Administration or HR Coordination experience required
• At least 5 years of bookkeeping experience and familiarity with basic accounting principles required
• Bachelor's degree preferred
• Strong working knowledge of Excel and QuickBooks Online is a must
• Self-starter with a strong work ethic
• Organized, detail-oriented, reliable, and proactive problem solver
• Ability to work independently in a fast-paced, high-quality environment while ensuring accuracy and timeliness
• Excellent time management skills
• Strong verbal and written communication skills
• Professional attitude with clients, employees, and vendors

Location:

This position is fully remote but candidates must be in the metro New York area with access to NYC.

Pay Rate:

$35-$40 per hour