Office Administrator / HR Assistant

The Atlantic Federal Credit Union; Springfield (NJ); On-site; USD 40,000 - 70,000; Full time

Job summary

An established industry player is seeking a dedicated Administrative Assistant to support human resources functions and manage office services. This role involves providing comprehensive administrative support to the executive team, coordinating meetings, and ensuring organized operations. The ideal candidate will have a strong background in administrative and HR support, excellent communication skills, and a keen attention to detail. Join a dynamic team that offers a robust benefits package, including health coverage, a 401(k) plan, and generous paid time off, while contributing to the mission of enhancing community wellbeing.

Benefits

Medical Coverage

Dental Coverage

Vision Coverage

401(k) Plan with Company Match

Tuition Reimbursement

Paid Time Off

Company-Paid Life Insurance

Long Term Disability

ATM Fee Reimbursement

Employee Referral Programs

Qualifications

• Experience in administrative support and HR functions.
• Strong organizational skills and attention to detail.

Responsibilities

• Provide administrative support for the executive team and managers.
• Manage emails, correspondence, and vendor relationships.
• Assist with payroll and conduct new hire orientations.

Skills

Administrative Support

Human Resources Support

Communication Skills

Organizational Skills

Education

High School Diploma

Some College

Job description

Description

Responsibilities include supporting human resources functions, such as administering employee health and welfare plans and acting as a liaison between employees on HR matters. Additionally, managing office services by ensuring organized operations, controlling correspondence, designing filing systems, and reviewing supply requisitions.

1. Provide comprehensive administrative support for the executive team and other Credit Union managers efficiently and promptly.
2. Send memos via email and distribute meeting notifications.
3. Assist and coordinate all Board and Committee meetings, including scheduling, notifying participants, preparing documents, mailing materials, attending meetings, and taking minutes.
4. Manage emails, letters, packages, phone calls, and other correspondence.
5. Serve as the primary contact for vendor relationships related to office supplies, services, and equipment, including invoice verification with Accounts Payable.
6. Process payroll and handle associated tasks.
7. Conduct new hire orientations.
8. Oversee annual open enrollment, address employee questions regarding plan changes and life event updates.
9. Act as COBRA Administrator.
10. Assist with daily HR tasks related to employee issues and concerns.

At Atlantic Federal Credit Union, we offer an attractive benefits package to full-time employees, including Medical, Dental, Prescription, Vision Coverage, a 401(k) Plan with Company Match, Tuition Reimbursement, Paid Time Off, Company-Paid Life Insurance, Long Term Disability, Accidental Insurance, ATM Fee Reimbursement, 11 Paid Holidays, Employee Referral and Assistance Programs, and Credit Union Membership. We invite you to explore our current openings to find a good fit to help fulfill our mission of promoting the economic and social wellbeing of our communities.

Requirements

• High school diploma or equivalent required; some college preferred.
• Previous administrative support experience.
• Previous HR support experience.
• Bank/credit union/finance experience preferred.
• Excellent verbal and written communication skills with attention to detail and accuracy.
• Excellent organizational skills.