HR Generalist: Onboarding & Compliance (Hybrid)

Hiller Companies, LLC; Mobile (AL); Hybrid; USD 60,000 - 75,000; Full time

Job summary

The Hiller Companies, LLC is seeking an HR Generalist to own the end-to-end pre-hire and new hire experience, coordinating with Talent Acquisition and HR Business Partners across a multi-state footprint. This role ensures a seamless, compliant onboarding from background check through day one and beyond.

Primarily office-based with hybrid scheduling in Mobile, Alabama, the HR Generalist will manage I-9/E-Verify, ADP Workforce Now records, payroll elements, and new hire provisioning with IT and

Responsibilities

• Initiate and monitor pre-employment background checks, drug screens, and MVR checks per state/local guidelines.
• Manage conditional offer contingencies, clear candidates to start, and coordinate adverse action processes where required.
• Own the pre-hire checklist and all candidate communications from offer acceptance to day one.
• Create and maintain accurate employee records in ADP Workforce Now—personal data, position, compensation, benefits eligibility, etc.
• Ensure all payroll elements are configured correctly for each new hire—sign-on bonuses, relocation, allowances and per diem, and deductions.
• Complete Form I-9 and E-Verify within required timeframes, ensuring compliance across multiple states and jurisdictions.
• Coordinate provisioning of credentials and workspace needs with IT, Fleet and location leadership so new hires are productive on day one.
• Design and deliver a consistent Day 1 through end-of-first-week onboarding experience, including orientation, training, and benefits enrollment guidance.
• Serve as the primary point of contact for new hires, answering questions and removing barriers during the first week.
• Execute a clean handoff to the HR Business Partner at the close of onboarding, ensuring no gaps in support.
• Ensure onboarding practices comply with federal, multi-state, and local employment regulations—I-9/E-Verify, background checks, new hire reporting, and state notices.
• Maintain audit-ready documentation and support internal and external audits.
• Partner with Talent Acquisition, HRBPs, Payroll, Benefits, and IT to maintain a seamless sequential handoff model.
• Identify and implement improvements to onboarding workflows, templates, ADP WFN configuration.
• Track onboarding metrics and report on trends to HR leadership.
• Support ADP Workforce Now design enhancements—testing configuration changes and new modules, and training the HR team.

Job description

The Hiller Companies, LLC is seeking an HR Generalist to own the end-to-end pre-hire and new hire experience, coordinating with Talent Acquisition and HR Business Partners across a multi-state footprint. This role ensures a seamless, compliant onboarding from background check through day one and beyond.

Primarily office-based with hybrid scheduling in Mobile, Alabama, the HR Generalist will manage I-9/E-Verify, ADP Workforce Now records, payroll elements, and new hire provisioning with IT and