DEPT ASSISTANT -HUMAN RESOURCES

Oaklawn-Hospital; Marshall (MI); On-site; USD 36,000 - 42,000; Full time

Job summary

Oaklawn-Hospital in Marshall, MI is seeking a Department Assistant in Human Resources to support clerical and administrative functions, including drafting correspondence, scheduling, filing, and handling inquiries.

The role emphasizes confidentiality, office organization, and accurate record-keeping, with duties spanning greeting visitors, coordinating calendars, processing unemployment claims, and maintaining personnel files in compliance with standards.

Qualifications

• Proficient interpersonal relations and communicative skills.
• Manual dexterity; auditory and visual skills.
• Ability to follow written and oral instructions and procedures.
• Performs miscellaneous clerical functions and projects as assigned.
• Strong Microsoft Office skills; teamwork; organizational abilities.
• Proficiency in research, confidentiality, and detail orientation.
• Understanding of personnel functions is helpful.

Responsibilities

• Answer telephones, provide information, take messages, and transfer calls.
• Greet visitors and direct inquiries to appropriate personnel.
• Draft, type, and distribute meeting notes, routine correspondence, and reports.
• Maintain scheduling and event calendars.
• Set up and maintain paper and electronic filing systems.
• Maintain personnel records in accordance with standards.
• Ensure a clean, organized office environment.
• Observe confidentiality in all work related to HR.
• Process volunteer orientation requirements.
• Coordinate unemployment claims with MHA, providing accurate information.

Skills

Interpersonal skills

Communication skills

Confidentiality

Detail oriented

Organization

Dependability

Independence

Teamwork

Research skills

Clerical abilities

Basic personnel knowledge

Tools

Microsoft Office

Job description

• Location 215 E Mansion Street,Marshall, MI, 49068,United States
• Employee Type FT Non-Exempt

Contact information

• Email [e-mail]

Description

POSITION TITLE: Department Assistant

DEPARTMENT: Human Resources

FLSA STATUS: Non-exempt

REPORTING RELATIONSHIP: Director, Human Resources

JOB SUMMARY: Supports processes by performing routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing, and maintaining paper and electronic files, and providing information to callers.

ESSENTIAL FUNCTIONS:

• Consistently uses an outward mindset and puts forth exemplary effort in accomplishing his/her goals and objectives in a manner that helps others to achieve their goals and objectives.
• Answers telephones and gives information to callers, takes messages, or transfers calls appropriately .
• Composes, types, and distributes meeting notes, routine correspondence, and reports .
• Greets visitors and handles their inquiries and directs them to the appropriate personnel .
• Maintains scheduling and event calendars .
• Sets up and maintains paper and electronic filing systems.
• Maintains Personnel records in accordance with DNV requirements.
• Maintains office environment for cleanliness and organization.
• Observes and maintains the highest confidentiality standards and practice.
• Processes Volunteer requirements for orientation
• Coordinates the Unemployment Claims with MHA, ensuring accurate information is provided.

MINIMUM QUALIFICATIONS: 18 years of age .

KNOWLEDGE, SKILLS & ABILITIES : Proficient interpersonal relations and communicative skills; manual dexterity; auditory and visual skills; ability to follow written and oral instructions and procedures; performs miscellaneous clerical functions and projects as assigned; strong Microsoft office skills; teamwork; proficient research skills; organization; dependability; independence; confidentiality; basic understanding of personnel functions; well organized; accurate and attentive to detail; ability to support and assist others; additional related training preferred.

WORKING CONDITIONS/PHYSICAL REQUIREMENTS: Work is generally sedentary in nature, must be able to work for prolonged periods of time, sitting at a computer, but may require standing and walking for up to 10% of the time. Work is generally performed within an office environment, with standard office equipment available .