HR Data and Systems Coordinator

Ultimate Staffing; Fountain Valley (CA); On-site; USD 85,962,000 - 100,289,000; Part time

Job summary

Ultimate Staffing in Fountain Valley, CA seeks a Data and Systems Coordinator to support HR and business operations. You will maintain data accuracy, generate reports, and assist with system-related projects, ensuring information is entered, updated, and validated correctly.

The role covers data entry, reporting, system testing, user access setup, data migrations, and SOP maintenance. Strong Excel and HRIS/ERP experience, plus attention to detail, are essential.

Qualifications

• Strong Excel skills with pivot tables and formulas.
• Experience with data entry, reporting, and business systems (HRIS, ERP).
• Attention to detail and organization are essential.
• Ability to manage multiple priorities and meet deadlines.

Responsibilities

• Download, organize, and distribute reports and data extracts.
• Data entry, updates, and record maintenance in company systems.
• Audit and reconcile data to ensure accuracy and resolve discrepancies.
• Create and maintain reports, trackers, dashboards, and spreadsheets.
• Support system implementations, testing, user access setup, and migrations.
• Maintain documentation, SOPs, and audit-ready records.
• Communicate with stakeholders to ensure data and process consistency.

Skills

Advanced Excel

Data Management

Data Validation

HRIS Admin

Process Improvement

Communication

Attention to Detail

Confidentiality

Education

High School Diploma

Associate Degree

Bachelor's Degree

Tools

Workday

ADP

UKG

SAP

Oracle

Job description

Location: Fountain Valley, CA (in office)

Hours: M-F 8 am-5pm

Type: Contract

Position Summary

Location: Fountain Valley, CA (in office)

Payrate: $30-$35

Hours: M-F 8 am-5pm

Type: Contract

Position Summary

The Data and Systems Coordinator supports HR and business operations by maintaining accurate data, generating reports, and assisting with system-related projects. This role ensures information is entered, updated, and validated correctly while supporting reporting, system implementations, and process improvements.

Key Responsibilities

• Download, organize, and distribute reports and data extracts.
• Perform data entry, updates, and record maintenance in company systems.
• Audit and reconcile data to ensure accuracy and resolve discrepancies.
• Create and maintain reports, trackers, dashboards, and spreadsheets.
• Support system implementations, testing, user access setup, and data migrations.
• Maintain documentation, SOPs, and audit-ready records.
• Communicate with stakeholders to ensure data and process consistency.

Qualifications

• High School Diploma required; Associate's or Bachelor's degree preferred.
• Strong Microsoft Excel skills (Pivot Tables, formulas, data formatting).
• Experience with data entry, reporting, and business systems (HRIS, ERP, or similar).
• Strong attention to detail and organizational skills.
• Ability to manage multiple priorities and meet deadlines.
• Excellent communication and problem-solving skills.

Preferred Experience

• HRIS systems (Workday, ADP, UKG, SAP, Oracle, etc.).
• System implementation or data migration support.
• Data auditing, reconciliation, and process documentation.
• Experience handling confidential information.

Key Skills

• Advanced Excel
• Data Management & Reporting
• Data Validation & Auditing
• HRIS/System Administration
• Process Improvement
• Communication & Collaboration
• Attention to Detail
• Confidentiality & Data Integrity

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.