HR COORDINATOR

Ultimate Staffing; Irvine (CA); On-site; USD 32,000 - 33,000; Full time

Job summary

Ultimate Staffing in Irvine is seeking an administrative support professional to assist with onboarding, payroll support, and HR administration. This role involves handling Paycom-related tasks and supporting various HR functions in a fast-paced environment.

The ideal candidate will manage meetings, generate reports, prepare letters or VOEs, and respond to a high volume of calls and emails. Strong communication and organization are essential for success.

Qualifications

• 1–2 years of experience in an administrative support role preferred.
• Strong communication skills and ability to work with minimal supervision.
• Maintain confidentiality due to sensitive HR information.
• Accurate data entry and grammar/punctuation proficiency.

Responsibilities

• Handle onboarding paperwork using Paycom, including e-verify and background checks.
• Assist with payroll time-card information and reporting.
• Schedule meetings, generate reports, and prepare letters or VOEs.
• Respond to high volumes of calls and emails with professionalism.
• Support benefits administration and open enrollment processes.
• Develop HR processes and answer employee inquiries with courtesy.

Skills

Verbal communication

Written communication

Confidentiality

Organization skills

Time management

Customer service

Data entry accuracy

Attention to detail

Education

1-2 years administrative support experience

Job description

Great company with a lot of growth in the Irvine area. $23-24hr

Principal Duties and Responsibilities

• Handles Paycom database of all new hire onboarding paperwork, including but not limited to data entry, reference checks, e-verify, background or drug tests as required, immigration compliance with I-9 documents
• Assists with time card information for payroll processing
• Arranges meetings, compiles reports, composes letters/VOEs and handles special projects as directed.
• Handles a high volume of telephone calls and emails.
• Administers benefits and open enrollment\
• Supports all onboarding functions
• Ensures a positive HR experience with every employee
• Addresses issues for employees as they arise with a positive and supportive approach
• Assists with internal and external job movement, which includes preparing job postings and new hire packets.
• Updates and maintains job descriptions
• Assist in employee relations- gather data, assist with investigations, etc.
• Develop and institute HR best practices of the departments procedures and processes.
• Directs FMLA, ADA, and disability/workers compensations inquiries.
• Assists with inquiries related to benefits, retirement, and compensation to appropriate resources.
• Other duties as assigned by supervisor

Expected Areas of Competence

• Must demonstrate ability to work without close supervision, produce quality work and handle periodic special projects independently, while maintaining focus and sense of urgency in an environment with frequent interruptions and a high level of varied activity.
• Must perform work with accuracy and have a proven work history of accurate, precise work.
• Must demonstrate the ability to apply proper grammar and punctuation usage skills.
• Must be able to compose reports, memos, and letters as required.
• Must possess excellent verbal and written communication skills and the ability to effectively work with others.
• Must have ability to organize and prioritize work within mandatory time frames.
• Must maintain utmost level of confidentiality due to the sensitivity of the work in this department.
• Excellent listening and customer service skills

Education/ Experience Requirements

• 1-2 years of experience in an administrative support role preferred

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.