HR Administrator

Lee Hecht Harrison Nederland B.V.; Richmond (CA); Hybrid; USD 39,000 - 44,000; Full time

Benefits offered by this job

Medical coverage

Dental coverage

Vision coverage

Life insurance

Short-term disability

401K plan

Paid leave

Job summary

Rubicon Programs is seeking a detail-oriented HR Administrator to support the Human Resources team on a 3-6 month contract in Richmond, CA. This hybrid role requires managing HR documentation, data entry in HRIS (Workday), and responding to inquiries while ensuring compliance with California laws.

The ideal candidate has 2+ years of HR admin experience, familiarity with HRIS systems, and strong Excel/Word skills.

Qualifications

• 2+ years HR administrative, HR coordinator, or HR support experience.
• Experience with an HRIS; Workday experience strongly preferred.
• Strong understanding of HR documentation, employee records, and compliance.
• Knowledge of California employment laws and HR best practices.
• Experience handling unemployment claims and related HR processes preferred.
• Proficient in Microsoft Excel and Word.
• Experience managing shared inboxes, ticketing systems, or Zendesk preferred.
• Excellent attention to detail and organizational skills.
• Ability to work independently and manage multiple priorities with minimal supervision.

Responsibilities

• Maintain and organize employee personnel files and HR documentation.
• Upload, scan, rename, and manage employee records in Workday and other HR systems.
• Perform accurate data entry and keep HRIS records current and compliant.
• Monitor and respond to inquiries via HR inbox and Zendesk.
• Process incoming mail and HR-related correspondence.
• Assist with unemployment claims administration and related documentation.
• Support HR compliance efforts and paperwork.
• Ensure files are categorized, maintained, and retained per California labor laws.
• Gather, organize, and audit HR documents for completeness and accuracy.
• Provide administrative support for day-to-day HR operations.

Skills

HR Administration

Workday

HRIS

Excel

Word

Zendesk

California employment law

Attention to detail

Tools

Workday

Zendesk

Job description

HR Administrator (Contract)

Location: Richmond, CA
Schedule: Hybrid, 3 Days Onsite per Week
Duration: 3-6 Month Contract
Start Date: ASAP

Pay range: $28-32/hour

About the Opportunity

Rubicon Programs is seeking a detail-oriented and proactive HR Administrator to support the Human Resources team during a temporary assignment. This role is ideal for an experienced HR professional who thrives in a fast-paced environment and enjoys managing critical administrative and compliance-related tasks.

The HR Administrator will play an important role in maintaining employee records, supporting HR operations, handling documentation and filing processes, and ensuring data integrity within the HRIS system. The ideal candidate is highly organized, self-sufficient, eager to learn, and comfortable handling sensitive employee information.

Key Responsibilities

• Maintain and organize employee personnel files and HR documentation.
• Upload, scan, rename, and manage employee records within Workday and other HR systems.
• Perform accurate data entry and ensure HRIS records remain current and compliant.
• Monitor and respond to inquiries received through the HR inbox and Zendesk ticketing system.
• Process incoming mail and HR-related correspondence.
• Assist with unemployment claims administration and related documentation.
• Support HR compliance efforts, including employee records management and required paperwork.
• Ensure files are properly categorized, maintained, and retained according to California labor laws and company policies.
• Gather, organize, and audit HR documents to ensure completeness and accuracy.
• Provide administrative support for day-to-day HR operations as needed.

Qualifications

• 2+ years of HR administrative, HR coordinator, or HR support experience.
• Previous experience working with an HRIS; Workday experience strongly preferred.
• Strong understanding of HR documentation, employee records, personnel files, and compliance requirements.
• Knowledge of California employment laws and HR best practices.
• Experience handling unemployment claims and related HR processes preferred.
• Proficient in Microsoft Excel and Microsoft Word.
• Experience managing shared inboxes, ticketing systems, or Zendesk preferred.
• Exceptional attention to detail and organizational skills.
• Ability to work independently and manage multiple priorities with minimal supervision.
• Professional discretion when handling confidential employee information.

Pay Details:

$28.00 to $32.00 per hour

• medical
• dental
• vision
• life insurance
• short-term disability
• additional voluntary benefits
• EAP program
• commuter benefits
• a 401K plan
• paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs.

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy

Massachusetts Candidates Only:

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.