HR Coordinator & Talent Acquisition Specialist

SustainableHR PEO & Recruiting; Madison (WI); On-site; USD 52,000 - 72,000; Full time

Job summary

SustainableHR PEO & Recruiting in Madison, WI seeks an HR Coordinator / Recruiter to support recruiting, onboarding, and HR operations for a growing real estate client.

This role focuses on full-cycle recruiting, onboarding, and HR coordination, building relationships with candidates and hiring managers, and driving a positive candidate experience. The role offers room to grow and develop within HR disciplines.

Qualifications

• Previous recruiting or talent acquisition experience is required.
• Experience managing multiple open positions and communicating with candidates.
• Working knowledge of onboarding procedures and general HR practices.
• Strong interpersonal skills and ability to build relationships with candidates and managers.
• Excellent verbal and written communication skills.
• Proficiency with Microsoft Office and HRIS/payroll systems.
• Real estate, skilled trades, professional services, or high-volume recruiting is helpful but not required.
• Associate’s or bachelor’s degree preferred but not required.

Responsibilities

• Manage full-cycle recruiting for operational, maintenance, administrative, accounting, and corporate positions.
• Partner with hiring managers to understand staffing needs, position requirements, and ideal candidate profiles.
• Create and post job advertisements across appropriate recruiting platforms.
• Proactively source qualified candidates through job boards, professional networks, referrals, and direct outreach.
• Review resumes, conduct phone screens, and coordinate interviews with hiring managers.
• Maintain regular communication with candidates throughout the hiring process.
• Conduct professional reference checks and assist with background checks and other pre-employment requirements.
• Track open positions, candidate activity, and recruiting outcomes.
• Build and maintain a pipeline of qualified candidates for frequently hired positions.
• Represent the organization professionally at job fairs, networking events, and other recruiting activities as needed.
• Prepare offer letters, onboarding documents, and new-hire paperwork.
• Ensure all required employment forms and documentation are completed accurately and on time.
• Coordinate pre-employment screenings and confirm that all hiring requirements are satisfied before start dates.
• Lead new-hire orientation and provide employees with a welcoming, organized introduction to the company.
• Coordinate with managers, payroll, IT, and other departments to ensure employees are prepared for their first day.
• Enter and maintain accurate employee information within HR and payroll systems.
• Follow up with new employees and managers to support a successful onboarding experience.
• Maintain accurate and confidential employee records.
• Assist employees with routine questions regarding policies, procedures, benefits, and payroll.
• Support employee engagement, training, performance management, and retention initiatives.
• Assist with updating job descriptions, HR forms, policies, and internal communications.
• Help monitor compliance with applicable employment laws and company policies.
• Provide administrative support for additional HR projects and initiatives as assigned.
• Identify opportunities to improve recruiting, onboarding, and employee-related processes.

Skills

Recruiting

Communication

Organization

HR systems

Education

HR or related degree

Tools

Applicant Tracking Systems

HRIS

Payroll systems

Microsoft Office

Job description

SustainableHR PEO & Recruiting in Madison, WI seeks an HR Coordinator / Recruiter to support recruiting, onboarding, and HR operations for a growing real estate client.

This role focuses on full-cycle recruiting, onboarding, and HR coordination, building relationships with candidates and hiring managers, and driving a positive candidate experience. The role offers room to grow and develop within HR disciplines.