HR Coordinator: Onboarding, Records & Compliance

Waverly Heights Ltd.; Gladwyne (PA); On-site; USD 42,000 - 68,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Life Insurance & LTD

Education assistance

401(k)

Job summary

Waverly Heights is seeking an HR Coordinator to provide comprehensive administrative and operational support to the Human Resources department. The role ensures smooth HR processes including recruitment, onboarding, record maintenance, and employee relations while maintaining strict confidentiality.

The ideal candidate is highly organized with strong communication skills and proficiency in HRIS (Paycom) and Relias; experience in an administrative or HR support role is preferred.

Qualifications

• High school diploma or equivalent required.
• Bachelor’s degree in HR or related field preferred.

Responsibilities

• Support recruitment and onboarding by preparing pre-hire paperwork and coordinating background checks.
• Serve as initial point of contact for employee inquiries and route questions as appropriate.
• Create and maintain new hire personnel documents and ensure documentation is completed within 30 days.
• Enter and update employee information in Paycom and training systems (Relias).
• Maintain organized personnel files and audit-ready records.
• Prepare HR forms, onboarding packets, handbooks, and orientation materials.
• Support retirement plan contributions and review loan/withdrawal requests.
• Assist with employee relations while maintaining confidentiality.
• Administer recognition items and referal bonus paperwork.
• Provide training/compliance support and coordinate office supplies and equipment maintenance.

Skills

MS Outlook

MS Word

MS Excel

Communication

Administrative support

Confidential information handling

Education

High school diploma or equivalent

Bachelor's degree in HR or related field (preferred)

Tools

Paycom (HRIS)

Relias

Job description

Waverly Heights is seeking an HR Coordinator to provide comprehensive administrative and operational support to the Human Resources department. The role ensures smooth HR processes including recruitment, onboarding, record maintenance, and employee relations while maintaining strict confidentiality.

The ideal candidate is highly organized with strong communication skills and proficiency in HRIS (Paycom) and Relias; experience in an administrative or HR support role is preferred.