HR Onboarding & Records Coordinator

Ultimate Staffing; Pasadena (CA); In loco; USD 42.000 - 58.000; Tempo pieno

Descrizione del lavoro

Ultimate Staffing is seeking an HR Coordinator to provide administrative and operational support to the Human Resources department. The role assists with onboarding, employee records management, benefits administration, recruiting coordination, compliance activities, and employee support while ensuring a positive employee experience and efficient HR operations.

The position involves supporting full-cycle onboarding, maintaining confidential records, coordinating interviews, and assisting with

Competenze

• High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
• Previous experience in Human Resources, Recruiting, Administration, or a related field preferred.
• Strong organizational skills and attention to detail.
• Excellent verbal and written communication skills.
• Ability to handle sensitive and confidential information with discretion.
• Strong time management and multitasking abilities.
• Proficiency with general office and HR systems.
• Knowledge of HR practices, employment laws, and compliance requirements.
• Strong interpersonal and customer service skills.
• Ability to work effectively in a fast-paced environment.
• Collaborative, proactive, and solutions-oriented approach to supporting employees and management.

Mansioni

• Support full-cycle onboarding processes including paperwork, orientations, and file management.
• Maintain accurate employee records and confidentiality of personnel information.
• Coordinate interview scheduling and communications with candidates and managers.
• Assist with recruitment activities including job postings, candidate tracking, and applicant correspondence.
• Process employment-related documents including offers, status changes, and terminations.
• Support benefits enrollment and respond to employee HR inquiries.
• Ensure compliance with policies, employment laws, and recordkeeping requirements.
• Assist with background checks, verifications, and onboarding requirements.
• Prepare reports and track HR metrics; maintain departmental records.
• Respond to employee questions and provide general HR support and guidance.
• Collaborate with managers and departments to support HR initiatives and employee relations.
• Assist with special projects and other administrative duties.

Conoscenze

Organizational skills

Communication skills

Time management

Multitasking

Discretion with confidential info

HR systems proficiency

Employment laws knowledge

Interpersonal skills

Customer service skills

Adaptability in fast-paced environment

Collaborative approach

Formazione

High school diploma or equivalent

Associate's/Bachelor's degree preferred

Descrizione del lavoro

Ultimate Staffing is seeking an HR Coordinator to provide administrative and operational support to the Human Resources department. The role assists with onboarding, employee records management, benefits administration, recruiting coordination, compliance activities, and employee support while ensuring a positive employee experience and efficient HR operations.

The position involves supporting full-cycle onboarding, maintaining confidential records, coordinating interviews, and assisting with