HR Administrative Assistant

EPIC Healthcare; Los Angeles (CA); On-site; USD 42,000 - 58,000; Full time

Job summary

EPIC Healthcare in Los Angeles is seeking a highly organized HR Administrative Assistant to support the Human Resources Director and the HR team with essential administrative tasks, employee records, and compliance duties. The ideal candidate communicates well, handles HR software with ease, and understands employment laws to help keep our processes accurate and up-to-date.

You will maintain employee records, assist onboarding, support audits and reports, and help with calendars, forms, and HR

Qualifications

• Excellent communication and interpersonal skills.
• Strong organizational and time management abilities.
• Detail-oriented with accuracy in record-keeping and compliance.
• Experience with HR software and HRIS databases (e.g., Paycor, Empeon).
• Knowledge of employment laws and regulations.
• Ability to multitask in a fast-paced environment.
• Strong problem-solving and conflict resolution skills.

Responsibilities

• Maintain accurate employee records and HR data.
• Assist onboarding for new employees.
• Ensure compliance with employment laws and company policies.
• Provide administrative support for HR projects and tasks.
• Manage scheduling and document filing.
• Assist with WOTC, UI claims, and benefits audits.

Skills

Communication skills

Interpersonal skills

Organization

Time management

Attention to detail

HR software

Employment laws

Multitasking

Problem-solving

Tools

Paycor

Empeon

HRIS

Job description

We are seeking a highly organized and detail-oriented HR Administrative Assistant who consistently goes above and beyond, to join our growing team. This role supports the Human Resources Director and HR department with administrative tasks, employee record management, and compliance-related duties. The ideal candidate will have strong communication skills, proficiency in HR systems, and a solid understanding of employment laws and regulations.

Key Responsibilities:

• Employee Records Management: Maintain accurate and up-to-date employee
  records, including personal information, employment history, and compliance
  documentation. Generate HR reports, update databases, and ensure accuracy in
  HR systems.
• Onboarding Support: Assist in the onboarding process for new employees,
  including preparing paperwork, coordinating training schedules, and ensuring a
  smooth transition.
• Compliance & Documentation: Ensure all HR practices comply with
  employment laws and company policies.
• Administrative Support: Handle clerical duties such as document filing,
  scheduling meetings, processing forms, and assisting with HR projects. (WOTC,
  UI Claims, Benefit Audits)
• Multitasking & Prioritization: Manage multiple administrative tasks efficiently
  while maintaining attention to detail.
• Problem-Solving & Conflict Resolution: Assist in resolving minor employee
  concerns and escalating issues as needed.

Qualifications & Skills:

• Excellent communication and interpersonal skills to interact with employees at all
  levels.
• Strong organizational and time management abilities to handle multiple tasks
  effectively.
• Detail-oriented with a focus on accuracy in record-keeping and compliance.
• Proficiency in HR software and databases (e.g., Paycor, Empeon, or similar
  systems).
• Knowledge of employment laws and regulations to support compliance efforts.
• Ability to multitask and prioritize work efficiently in a fast-paced environment.
• Strong problem-solving and conflict resolution skills to address employee
  concerns professionally.

Preferred Qualifications:

• Previous experience in an HR administrative or clerical role is a plus.
• Familiarity with HRIS systems and reporting tools.
• Basic knowledge of payroll processing and benefits administration (preferred
  but not required).