HR Coordinator: Onboarding, Admin & Engagement

Washington & Jefferson College; Washington (Washington County); On-site; USD 42,000 - 66,000; Full time

Job summary

Washington & Jefferson College is seeking a Human Resources Coordinator to provide administrative and operational support, partnering with the HR Director on key functions such as recruitment, onboarding, employee lifecycle management, HRIS administration, reporting, and engagement initiatives.

The position entails duties from onboarding and records maintenance to HR communications, surveys, and compliance tasks, with responsibilities across student workers and staff alike, contributing to a

Qualifications

• Bachelor's degree required.
• 1-2 years of human resources management related experience or relevant education.
• Excellent interpersonal, organizational and communication skills.
• Ability to coach and counsel employees and management.
• Open and easily approachable.
• Advanced working knowledge of Microsoft, Outlook and Excel.

Responsibilities

• Provide direct support to the Director of Human Resources across functional areas including recruitment, staffing, training and development, reporting, compliance, HR events, and other institutional initiatives.
• Manage the full onboarding process, including job requisition coordination, offer letter preparation, orientation scheduling, and completion of new hire documentation.
• Prepare and distribute employee correspondence such as promotion, transfer, and job change letters.
• Coordinate the offboarding process, including exit interviews and separation documentation.
• Maintain employee records within the 32BJ Union system and ensure compliance with union requirements.
• Develop and administer college-wide surveys; collaborate with Communications and Marketing to support campus initiatives.
• Process employment verifications, loan forgiveness requests, unemployment claims, and other HR-related communications.
• Assist in the development, maintenance, and updating of the HR website.
• Participate in the development, tracking, and analysis of HR metrics and reports.
• Maintain accurate employee data within the Human Resource Information System (HRIS).
• Support onboarding for student workers, including processing I9 documentation and entering employment data into HR system.
• Maintain and update organizational charts to reflect staffing changes.
• Create and distribute HR communications via MyW&J and Constant Contact.
• Administer and manage the Employee Recognition Program.
• Conduct research and support special projects as assigned by the HR department.
• Maintain comprehensive and up-to-date electronic personnel files for all current and former employees.
• Other administrative duties, including monitoring and distributing HR emails and HR incoming mail.

Skills

Interpersonal skills

Organizational skills

Communication skills

Education

Bachelor's degree

Tools

Microsoft Office

Outlook

Excel

Job description

Washington & Jefferson College is seeking a Human Resources Coordinator to provide administrative and operational support, partnering with the HR Director on key functions such as recruitment, onboarding, employee lifecycle management, HRIS administration, reporting, and engagement initiatives.

The position entails duties from onboarding and records maintenance to HR communications, surveys, and compliance tasks, with responsibilities across student workers and staff alike, contributing to a