Human Resources Coordinator

The Chronicle Of Higher Education, Inc.; Washington (Washington County); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Health, vision, and dental coverage

Group life insurance

Retirement plan

Tuition benefit programs

Job summary

The Chronicle Of Higher Education, Inc. is seeking a Human Resources Coordinator to provide administrative and operational support to the HR department. This role includes managing recruiting and onboarding processes, maintaining employee records, and ensuring compliance with union requirements.

The ideal candidate will hold a Bachelor's degree and possess strong interpersonal, organizational, and communication skills. The position offers a comprehensive benefits package including health coverage and generous leave time.

Qualifications

• Bachelor's degree required.
• 1-2 years of human resources management experience or relevant education.
• Demonstrated knowledge of human resource principles and practices.

Responsibilities

• Provide direct support to the Director of Human Resources.
• Manage the full onboarding process including job requisition coordination.
• Prepare and distribute employee correspondence.
• Coordinate the offboarding process.
• Maintain employee records within the union system.
• Develop and administer college-wide surveys.
• Process employment verifications and other HR communications.
• Assist in the development of the HR website.
• Maintain accurate employee data within the HRIS.
• Support onboarding for student workers.
• Maintain and update organizational charts.
• Administer the Employee Recognition Program.
• Conduct research for special projects.

Skills

Interpersonal skills

Organizational skills

Communication skills

Microsoft Outlook

Microsoft Excel

Education

Bachelor's degree

Job description

Overview

The Human Resources Coordinator provides administrative and operational support to align with the overall strategy of the Human Resources department. This role partners closely with the HR Director and contributes to key HR functions including recruitment, onboarding, employee lifecycle management, HRIS administration, reporting, and employee engagement initiatives.

Responsibilities

• Provide direct support to the Director of Human Resources across functional areas including recruitment, staffing, training and development, reporting, compliance, HR events, and other institutional initiatives.
• Manage the full onboarding process, including job requisition coordination, offer letter preparation, orientation scheduling, and completion of new hire documentation.
• Prepare and distribute employee correspondence such as promotion, transfer, and job change letters.
• Coordinate the offboarding process, including exit interviews and separation documentation.
• Maintain employee records within the 32BJ Union system and ensure compliance with union requirements.
• Develop and administer college-wide surveys; collaborate with Communications and Marketing to support campus initiatives.
• Process employment verifications, loan forgiveness requests, unemployment claims, and other HR-related communications.
• Assist in the development, maintenance, and updating of the HR website.
• Participate in the development, tracking, and analysis of HR metrics and reports.
• Maintain accurate employee data within the Human Resource Information System (HRIS).
• Support onboarding for student workers, including processing I9 documentation and entering employment data into the HR system.
• Maintain and update organizational charts to reflect staffing changes.
• Create and distribute HR communications via MyW&J and Constant Contact.
• Administer and manage the Employee Recognition Program.
• Conduct research and support special projects as assigned by the HR department.
• Maintain comprehensive and up-to-date electronic personnel files for all current and former employees.
• Other administrative duties, including monitoring and distributing HR emails and HR incoming mail.

Qualifications

• Bachelor's degree required.
• 1-2 years of human resources management related experience or relevant education, with demonstrated knowledge of human resource principles and practices.
• Excellent interpersonal, organizational, and communication skills.
• Ability to coach and counsel employees and management.
• Open and easily approachable.
• Advanced working knowledge of Microsoft Outlook and Excel.

Employee Benefits

Washington & Jefferson College offers a comprehensive benefit package for benefit eligible employees; including health, vision, and dental coverage, group life insurance, AD&D and LTD coverage, retirement plan, generous leave time, and the tuition benefit programs.

Equal Opportunity Employer

Washington & Jefferson College (W&J) complies with all applicable federal, state and local laws and provides equal opportunity in all educational programs and activities, admission of students and conditions of employment for all qualified individuals regardless of race, color, sex, religion, age, disability, sexual orientation, protected veteran status, gender identity, or national origin.