HR Coordinator & Office Operations Specialist

Regent University; Virginia Beach (VA); On-site; USD 38,000 - 40,000; Full time

Benefits offered by this job

Health insurance

Tuition incentives

Retirement plans

Job summary

Regent University in Virginia Beach seeks an HR Assistant/Coordinator to serve as the primary contact for the Human Resources Office. You will assist employees, applicants and guests with inquiries, maintain accurate records, and manage onboarding and data entry for student contracts and temporary positions.

The role requires strong communication, clerical skills, and MS Office proficiency; knowledge of HR systems like Ellucian Banner and Cognos is a plus.

Qualifications

• Two years college or equivalent experience.
• Proficiency with MS Office (Word, Excel, Outlook) is required.
• Excellent written and verbal communication skills.
• Accurate data entry and filing skills are required.
• Knowledge of Ellucian Banner and Cognos a plus.

Responsibilities

• Greet and assist employees, applicants and customers contacting the HR Office.
• Perform routine office duties: email management, filing, photocopying, and maintaining records.
• Ensure employee files are accurately processed and updated.
• Assist with Form I-9 completion.
• Move applications to hiring managers in the ATS.
• Maintain HR bulletin board with postings and notices.
• Record and track leave and travel approvals.
• Coordinate with Financial Aid on Federal Work Study positions.
• Prepare materials for training sessions and maintain HR portal data.

Skills

Administrative experience

MS Office proficiency

Effective communication

Data entry accuracy

Education

Two years college or comparable experience

Bachelor’s degree preferred

Tools

Ellucian Banner

Cognos

Job description

Regent University in Virginia Beach seeks an HR Assistant/Coordinator to serve as the primary contact for the Human Resources Office. You will assist employees, applicants and guests with inquiries, maintain accurate records, and manage onboarding and data entry for student contracts and temporary positions.

The role requires strong communication, clerical skills, and MS Office proficiency; knowledge of HR systems like Ellucian Banner and Cognos is a plus.