Human Resources Assistant

ECPI University; Virginia Beach (VA); On-site; USD 32,000 - 33,000; Full time

Job summary

ECPI University is seeking an HR Assistant to serve as the first point of contact for employees and managers, delivering Tier 1 support for a wide range of HR inquiries. The role supports hiring, onboarding, background checks, I-9 verification, and maintains HRIS data with confidentiality.

Qualifications include an Associate's or Bachelor’s degree in HR and 1–3 years of HR support experience, preferably in a shared services environment. This on-site role is based at the Virginia Beach campus.

Qualifications

• Associate's or Bachelor's degree in Human Resources or related field preferred.
• 1-3 years of HR support experience, preferably in a shared services environment.

Responsibilities

• Serve as the first point of contact for employee and manager HR inquiries, providing Tier 1 support.
• Provide guidance on basic HR policies, procedures, and programs.
• Support full-cycle hiring and onboarding processes, including coordinating pre-employment activities and new hire orientation.
• Initiate and track background checks and pre-employment requirements.
• Complete Form I-9 verification and ensure compliance with employment eligibility requirements.
• Maintain and update employee records in the HRIS, ensuring accuracy and confidentiality of data.
• Assist with employee data audits and ensure compliance with recordkeeping standards.
• Submit required new hire reporting in compliance with government regulations.
• Provide administrative support for HR programs and initiatives, including assisting with ongoing HR projects.
• Collaborate with internal HR team members to ensure seamless service delivery within a shared services model.
• Identify opportunities to improve processes, documentation, and employee experience at the Tier 1 level.
• Perform other duties and special projects as assigned.

Skills

Customer service

HR policies

Communication

Multitasking

Teamwork

MS Office

Education

Associate's or Bachelor's degree in Human Resources

1-3 years HR support experience

Tools

HRIS (UKG/Ultimate Software)

Job description

Overview

This position is based at our Virginia Beach, VA campus location.

Good Faith Pay Range: In accordance with Virginia law, the good-faith hourly pay range for this position is $23.00 - $24.00 per hour. Actual compensation will be determined based on the candidate's qualifications, education, experience, skills, and other legitimate business factors.

Position Summary The Human Resources (HR) Assistant serves as the first point of contact for employees and managers, providing Tier 1 support for a wide range of HR-related inquiries. This role delivers high-quality customer service by responding to basic HR questions, interpreting standard policies and procedures, and supporting core HR processes including hiring and onboarding. The HR Assistant also assists with HR projects and ensures accurate and timely processing of employee information.

Primary Responsibilities

• Serve as the first point of contact for employee and manager HR inquiries, providing Tier 1 support and resolving routine questions or escalating as appropriate.
• Provide guidance on basic HR policies, procedures, and programs, ensuring consistent and accurate communication.
• Support full-cycle hiring and onboarding processes, including coordinating pre-employment activities and new hire orientation.
• Initiate and track background checks and pre-employment requirements.
• Complete Form I-9 verification and ensure compliance with employment eligibility requirements.
• Maintain and update employee records in the HRIS, ensuring accuracy and confidentiality of data.
• Assist with employee data audits and ensure compliance with recordkeeping standards.
• Submit required new hire reporting in compliance with government regulations.
• Provide administrative support for HR programs and initiatives, including assisting with ongoing HR projects.
• Collaborate with internal HR team members to ensure seamless service delivery within a shared services model.
• Identify opportunities to improve processes, documentation, and employee experience at the Tier 1 level.
• Perform other duties and special projects as assigned.

Qualifications

Education/Experience

• Associate's or Bachelor's degree in Human Resources or related field preferred.
• 1-3 years of HR support experience, preferably in a shared services environment.

Knowledge/Skills/Abilities

• Strong customer service orientation with the ability to handle inquiries professionally and efficiently.
• Clear understanding of basic HR principles, policies, and practices.
• Excellent attention to detail and organizational skills.
• Strong verbal and written communication skills.
• Ability to manage multiple tasks and prioritize effectively in a fast-paced environment.
• Demonstrated ability to work independently and as part of a team.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Experience with HRIS platforms (e.g., UKG/Ultimate Software or similar systems) preferred.
• Ability to handle sensitive and confidential information with discretion.

Working Conditions

• The employee is required to professionally communicate in person, over the telephone, and through email; move about the school and offices; handle various types of media and equipment; and visually observe and assess.

Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Benefits Of Employment

ECPI University provides a comprehensive benefits program designed to help our faculty and staff stay healthy, feel supported, and maintain a work/life balance. To learn more about benefits at ECPI University, click HERE.

Committed to excellence and innovation, ECPI University is proud to be an equal opportunity employer.