HR Coordinator

Vaco; New Canaan (CT); On-site; USD 76,500 - 93,500; Full time

Benefits offered by this job

Competitive compensation

Comprehensive benefits

Career growth

HR exposure

Team environment

Job summary

Vaco Recruiter Services is seeking an HR Coordinator in Fairfield County, CT to support a busy HR team on-site. The role emphasizes recruiting coordination, ATS administration, and HR operations with 3–5 years of experience.

You will manage candidate communications, onboarding paperwork, HR records, and reporting while ensuring compliance and a smooth candidate and employee experience.

Qualifications

• 3–5 years of Human Resources experience.
• Experience supporting recruiting or talent acquisition efforts.
• Strong ATS administration experience (Workday, Greenhouse, iCIMS, Lever, Taleo, UKG, or similar).
• Experience maintaining HR records and employee documentation.
• Strong organizational and multitasking abilities.
• Excellent communication and customer service skills.

Responsibilities

• Manage and maintain the Applicant Tracking System (ATS).
• Coordinate recruiting activities including interview scheduling and offer administration.
• Assist with onboarding, new hire paperwork, and employee documentation.
• Maintain confidential employee files and HR records while ensuring compliance.
• Support HR administrative functions including verifications and document management.
• Coordinate background checks and onboarding requirements.
• Assist with HR reporting and tracking recruiting metrics.
• Partner with hiring managers and HR leadership for a great candidate experience.
• Support HR projects and process improvements as needed.

Skills

ATS administration

Recruiting coordination

HR administration

MS Excel/Outlook

Education

Bachelor's degree preferred

Tools

Workday

Greenhouse

iCIMS

Lever

Taleo

UKG

Job description

HR Coordinator

Location: Fairfield County, CT (On-Site)

Compensation: Up to $85k DOE

We are partnering with a well-established organization to identify an HR Coordinator to support a busy Human Resources team. This is an excellent opportunity for an HR professional with 3–5 years of experience who enjoys the operational side of Human Resources and has a strong background in recruiting coordination, ATS administration, document management, and HR administration.

This role will work closely with HR leadership to ensure a seamless candidate and employee experience while maintaining compliance, supporting hiring initiatives, and keeping HR processes running efficiently.

Key Responsibilities

• Manage and maintain the Applicant Tracking System (ATS), ensuring candidate information is accurate and up to date
• Coordinate recruiting activities including interview scheduling, candidate communication, and offer administration
• Assist with onboarding, new hire paperwork, and employee documentation
• Maintain confidential employee files and HR records while ensuring compliance
• Support HR administrative functions including employment verifications, personnel changes, and document management
• Coordinate background checks, onboarding requirements, and new hire logistics
• Assist with HR reporting and tracking recruiting metrics
• Partner with hiring managers and HR leadership to provide an exceptional candidate experience
• Support ongoing HR projects, process improvements, and other administrative initiatives as needed

Top Priorities for This Role

1. Strong Applicant Tracking System (ATS) experience
2. Recruiting coordination and talent acquisition support
3. HR document administration and organizational skills

Ideal Background

• 3–5 years of Human Resources experience
• Experience supporting recruiting or talent acquisition efforts
• Strong ATS administration experience (Workday, Greenhouse, iCIMS, Lever, Taleo, UKG, or similar)
• Experience maintaining HR records and employee documentation
• Strong organizational and multitasking abilities
• Excellent communication and customer service skills
• Proficiency with Microsoft Office, especially Excel and Outlook
• Bachelor's degree preferred but not required based on experience

What Makes Someone Successful Here?

• Highly organized with exceptional attention to detail
• Customer-focused and enjoys supporting employees and candidates
• Comfortable managing multiple priorities in a fast-paced environment
• Proactive and willing to take ownership of administrative processes
• Strong communicator who builds positive relationships across the organization
• Maintains confidentiality and professionalism at all times

Why Consider This Opportunity?

• Stable organization with a collaborative HR team
• High-impact role supporting the full recruiting lifecycle
• Opportunity to own ATS administration and recruiting operations
• Broad exposure to Human Resources processes and career growth
• Team-oriented culture that values collaboration and continuous improvement

Benefits & Additional Information

• Competitive compensation with flexibility based on experience
• Comprehensive benefits package
• Opportunity to grow within Human Resources
• Exposure to multiple areas of HR operations and recruiting
• Long-term career growth within a stable organization

If you're an HR professional with experience in ATS administration, recruiting coordination, and HR operations, and you're looking for an opportunity to join a collaborative team where you can make an immediate impact, we'd welcome the opportunity to discuss this role further.