Talent Acquisition Coordinator

Willow Search Partners; Stamford (CT); Hybrid; USD 80,000 - 100,000; Full time

Job summary

A global investment management firm is seeking a Talent Acquisition Coordinator in Stamford, CT, to coordinate interviews and support the Talent Acquisition team. The ideal candidate has 1–2 years of HR or recruiting experience, strong organizational skills, and a proactive approach. This full-time role offers a hybrid work model, with opportunities for growth within HR.

Qualifications

• 1–2 years of experience in administrative, recruiting, or HR support roles.
• Proficiency with calendar management tools.
• Experience in fast-paced environments.

Responsibilities

• Schedule and coordinate interviews between candidates and hiring managers.
• Manage candidate case study coordination.
• Serve as primary contact for candidates.

Skills

Organizational skills

Attention to detail

Written communication

Verbal communication

Customer service mindset

Tools

Microsoft Office Suite

Google Workspace

Applicant Tracking Systems (ATS)

Job description

Overview

Our client, a global investment management firm, is looking for a Talent Acquisition Coordinator to join their growing TA team.

Location: Stamford, CT or NY, NY (Hybrid: 4 days onsite, Fridays remote)

Employment Type: Full-time, Exempt

Base pay range

$80,000.00/yr - $100,000.00/yr

Additional compensation types

Annual Bonus

Role Overview

We are seeking a highly organized and detail-oriented Interview Scheduling Coordinator to support our Talent Acquisition team. This role is ideal for a candidate with 1–2 years of experience in administrative, HR, or recruiting coordination, who thrives in a fast-paced environment and can manage multiple priorities with professionalism and precision. The position involves coordinating high-volume interviews, managing candidate communications, and providing administrative support to ensure a seamless recruitment process.

Key Responsibilities

• Schedule and coordinate interviews between candidates and hiring managers, including multi-time zone logistics for in-person, phone, and virtual formats.
• Manage candidate case study coordination as needed.
• Serve as a primary point of contact for candidates, providing clear instructions and supporting a positive interview experience.
• Maintain recruiters’ and hiring managers’ calendars, resolving conflicts and ensuring efficient scheduling.
• Prepare and maintain documentation related to interview processes, agendas, and candidate feedback.
• Track candidate information and interview schedules in Applicant Tracking Systems (ATS) or internal trackers.
• Collaborate with HR team members and hiring managers to align on recruitment goals and timelines.

Qualifications & Skills

• 1–2 years of experience in administrative, recruiting, or HR support roles; staffing agency coordination experience preferred.
• Strong organizational skills with high attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Proficiency with Microsoft Office Suite, Google Workspace, and calendar management tools; familiarity with ATS platforms is a plus.
• Professional, polished, and proactive approach with a customer service mindset.
• Ability to collaborate effectively across teams and contribute to process improvements.
• Hybrid work schedule with 4 days onsite and remote flexibility on Fridays.
• Exposure to coordinating interviews for roles across domestic and international offices.
• Opportunity for growth within the HR function.

Seniority level

• Associate

Employment type

• Full-time

Job function

• Human Resources

Industries

• Financial Services and Investment Management