HR Coordinator

Microline Surgical; Beverly (MA); On-site; USD 50,000 - 75,000; Full time

Job summary

Microline Surgical is seeking an HR Coordinator who will handle various HR functions, including recruitment, onboarding, benefits administration, and compliance. The ideal candidate will possess a Bachelor's degree in business, strong organizational skills, and at least one year of HR experience, contributing to a high-quality work environment.

Qualifications

• Minimum 1 year HR department experience including internships.
• Basic knowledge of State and Federal employment laws.
• Experience working within an office setting.

Responsibilities

• Support recruitment by screening resumes and managing job postings.
• Administer benefits and maintain employee personnel files.
• Facilitate onboarding and ensure compliance with regulations.

Skills

Customer service orientation

Confidentiality

Organizational skills

Interpersonal skills

Education

Bachelor's degree in business

Tools

MS Office

HRIS systems

ADP Workforce Now

Oracle PeopleSystems

Job description

PLEASE LOCAL CANDIDATES ONLY. THIS POSITION IS ON SITE

SUMMARY: The HR Coordinator provides day to day support in executing various programs and processes covering a broad range of HR issues including recruitment, system maintenance, payroll, reporting, compensation, and benefits.

ESSENTIAL FUNCTIONS: The incumbent may be required to perform all, or a combination of the following essential functions as determined by business necessity.

1. Support recruitment by managing job postings, screening resumes, completing the preliminary interviews, scheduling formal interviews, and sharing feedback with hiring manager and/or agencies. Ensure all branding guidelines and recruitment processes are followed.
2. Complete projects and special assignments by establishing objectives, determining priorities, managing time, gaining cooperation of others, monitoring progress, problem solving and making adjustments to plans.
3. Facilitate onboarding by notifying relevant teams of the new hire.
4. Maintain Requisition Report and track internal staffing requisitions, recruiting metrics, including time to fill, and cost per hire. Lead the sourcing of top caliber candidates by utilizing various methods (i.e., networking, referrals, online searches, local colleges, social media/website postings, job/career fairs, user/technical groups, and any others).
5. Respond to applicant and employee inquiries as needed.
6. Administer leave programs (FMLA, STD, LTD, PFML, others as needed) and keep timely and accurate records.
7. Monitor the HR Department inbox and either respond to or prioritize and refer inquiries as appropriate.
8. Administer benefits for all US employees included medical, dental, vision, life insurance, indemnity plans, FSA, and other company provided benefits. This includes connecting with benefits broker and/or the carriers directly.
9. Provide benefit reporting to parent company.
10. Facilitate annual benefits open enrollment, including communications.
11. Respond to unemployment and employment verification inquiries and claims in a timely manner.
12. Assist with 401k administration and audit inquiries.
13. Onboard employees into HR systems, including payroll (ADP), talent management including recording activity in Oracle PeopleSystems (PS@HOYA) and benefits systems.
14. Assist with maintaining the integrity of information on ADP Workforce Now and Oracle PeopleSystems (PS@HOYA) and run reports if required or requested.
15. Provide backup to orientation meetings. On-board new employees including completion and collection of paperwork, notification to appropriate personnel and maintain onboarding portal.
16. Maintain employee personnel files, including I-9 files.
17. Research/resolve individual state tax and unemployment notifications.

NON-ESSENTIAL FUNCTIONS: In addition to the essential functions listed above, the incumbent may be required to perform other non-essential functions. Employees are required to follow any other job-related instructions and to perform any other job-related duties as requested by their supervisor.

DESIRED QUALIFICATIONS:

1. Bachelor's degree in business.
2. Minimum 1 year HR department experience including internships.
3. Experience working within an office required along with a high level of professionalism to manage confidential information.
4. Highly oriented to delivering quality customer service to internal and external customers.
5. Basic knowledge of State and Federal employment laws and the ability to read and interpret policies, procedures, and laws.
6. Experience with MS Office, including Outlook.
7. Experience maintaining data in IT systems required, HRIS systems experience preferred.
8. Exceptional organizational skills and attention to detail
9. Demonstrated effective communication and interpersonal skills and an ability to listen and build relationships.
10. Previous international business experience is a plus.
11. Flexibility, ability to change priorities quickly, and capacity to manage multiple projects.
12. Demonstrated ability to maintain confidentiality in highly sensitive situations.

REASONABLE ACCOMMODATION: Microline Surgical is committed to the spirit and letter of the Americans with Disabilities Act and as required by law, will reasonably accommodate otherwise qualified individuals.