HR Coordinator

Simon Eye; Wilmington (DE); On-site; USD 45,000 - 60,000; Full time

Job summary

A leading eye care practice in Delaware is seeking a motivated HR Coordinator to provide essential administrative support. This role offers an opportunity to grow your HR career in a fast-paced environment while enhancing employee engagement and compliance across multiple locations.

Qualifications

• 2+ years of experience in HR support or related role.
• Ability to handle confidential information with discretion.
• Strong communication and customer service mindset.

Responsibilities

• Serve as first point of contact for employee HR inquiries.
• Maintain employee records and documentation in the HRIS.
• Assist with recruiting efforts and coordinate interviews.

Skills

Communication

Customer Service

Attention to Detail

Organizational Skills

Problem Solving

HR Systems Familiarity

Tools

HRIS

Timekeeping Systems

Job description

Center for Advanced Eye Care - Eye Associates of Bucks County and Simon Eye are partner practices with a combined 32 Optometrists, 8 Ophthalmologists, and 185 staff serving patients across the state of Delaware and in Pennsylvania with locations in West Chester and Bucks County.

We are aligned to ensure our communities can access patient-centered, medically oriented full service eyecare delivered in convenient locations with friendly, knowledgeable doctors and staff.

We're looking for a motivated and detail-oriented HR Coordinator to join our Human Resources team. This is an excellent opportunity for someone looking to grow their career in HR- you'll have the chance to take on more responsibility and grow with us as the practice continues to expand.

The HR Coordinator provides essential administrative and operational support across multiple locations and serves as the first point of contact for employee questions related to benefits, payroll, policies, and general HR inquiries. You'll help ensure our doctors and staff receive the same high-touch service they provide to our patients every day.

If you're looking to build your HR career in a supportive, fast-paced, and mission-driven environment, we'd love to hear from you.

Key Responsibilities

Employee Support & Communication

• Serve as the first point of contact for employee questions regarding benefits, payroll, and HR policies
• Assist employees with benefit enrollment, qualifying life events, and open enrollment communications
• Help interpret and explain HR policies and procedures
• Support internal communications related to engagement, policy updates, and organizational events
  
  

Onboarding & Records Management

• Verify completion of new hire paperwork and ensure compliance with onboarding requirements
• Maintain accurate and up-to-date employee records and documentation in the HRIS
• Complete employment verifications and support leave administration processes
  
  

Employee Engagement & Programs

• Administer engagement programs such as employee recognition, birthdays, anniversaries, and wellness initiatives
  
  

HR Operations & Compliance

• Conduct bi-weekly timecard audits and follow up on discrepancies
• Assist with HR audits (e.g., file audits, I-9 compliance, and policy checklists)
• Monitor HR inboxes and route inquiries appropriately
• Help maintain current HR documentation, policies, and templates
• Assist with HR reporting, data tracking, and special projects as needed
  
  

Recruiting & Hiring Support

• Assist with recruiting efforts by conducting initial phone screens and coordinating interviews
• Help ensure a smooth candidate experience by supporting communication and scheduling logistics
  
  

Qualifications

• 2+ years of experience in an HR support, HR assistant, or related role
• Ability to handle confidential information with discretion
• Strong communication and customer service mindset
• Excellent attention to detail and strong organizational abilities
• Ability to think critically and independently to resolve issues using known facts and standard procedures
• Familiarity with benefits, payroll basics, and HR systems
• Experience with HRIS or timekeeping systems preferred (e.g., ADP, Paycom, UKG, etc.)