HR Assistant: Onboarding & Records — Instapay Eligible

Compass Group USA; Chicago (IL); On-site; USD 64,472,000 - 67,337,000; Full time

Benefits offered by this job

Instapay (early wage access)

Associate Shopping Program

Health and Wellness Program

Discount Marketplace

Employee Assistance Program

Job summary

Compass Group USA, headquartered in Chicago, seeks a Human Resources Assistant to provide organized, detail-oriented support to the Soldier Field HR team. You will maintain records, assist with onboarding, reporting, and compliance, and serve as a professional resource for staff in a fast-paced setting.

Key responsibilities include preparing reports, supporting payroll documentation, coordinating training and certifications, and ensuring adherence to HR policies while maintaining confidentiality

Qualifications

• High school diploma or GED required; associate or bachelor’s in HR, business administration, or related field preferred but not required.
• Previous experience in administrative or HR role is a plus.
• Proficiency with Microsoft Office Suite and HR systems/software.
• Strong organizational, prioritization, and multitasking skills with close attention to detail.
• Excellent verbal and written communication skills.
• High level of confidentiality, discretion, sound judgment, and professionalism.
• Familiarity with employment/labor laws and HR best practices is an advantage.
• Ability to work collaboratively and contribute to a positive, team-focused environment.

Responsibilities

• Maintain accurate and up-to-date employee records, including personnel files, attendance records, and required compliance documentation.
• Prepare HR reports and documents as needed, including payroll-related information and union dues documentation.
• Support onboarding processes, including I-9 completion and Creating Legends activities, to provide a seamless experience for new hires.
• Support and help coordinate Creating Legends and other employee programs and initiatives.
• Respond to team member inquiries regarding HR policies, programs, procedures, and general HR resources; escalate matters to HR leadership when appropriate.
• Coordinate and assist with employee training, orientation, and required certifications.
• Support compliance with federal, state, and local employment laws, company policies, and required HR practices.
• Support the development, communication, and implementation of HR policies and procedures.
• Provide day-to-day administrative support to the HR team and perform other duties as assigned by HR leadership.

Skills

Strong organizational skills

Multitasking

Verbal and written communication

Confidentiality and professionalism

Collaborative teamwork

Education

High school diploma or GED

Tools

Microsoft Office Suite

HR systems/software

Job description

Compass Group USA, headquartered in Chicago, seeks a Human Resources Assistant to provide organized, detail-oriented support to the Soldier Field HR team. You will maintain records, assist with onboarding, reporting, and compliance, and serve as a professional resource for staff in a fast-paced setting.

Key responsibilities include preparing reports, supporting payroll documentation, coordinating training and certifications, and ensuring adherence to HR policies while maintaining confidentiality