HR Assistant: Onboarding, Records & HRIS

Aviva Family and Children's Services (Hamburger Home); Los Angeles (CA); On-site; USD 52,000 - 68,000; Full time

Job summary

Aviva Family and Children’s Services is seeking an HR Assistant to provide administrative support across the Human Resources department. You will maintain personnel files, track clearances, and ensure training records are accurate, while supporting HRIS and Relias databases.

The role includes assisting onboarding, preparing new hire packets, processing HR forms, and coordinating communications with Accounting and other departments. Strong organization and confidentiality are essential.

Qualifications

• Minimum 2–3 years supporting HR functions.
• Bilingual (Spanish) preferred.
• Experience maintaining confidential information.

Responsibilities

• Maintain employee personnel files and audit readiness.
• Coordinate and track new hire clearances.
• Assist onboarding and orientations for new hires.

Skills

Organizational skills

Communication skills

Time management

Education

A.A. in HR/Business

B.A./B.S. in HR/Business

Tools

Paycom

Relias LMS

MS Office

Job description

Aviva Family and Children’s Services is seeking an HR Assistant to provide administrative support across the Human Resources department. You will maintain personnel files, track clearances, and ensure training records are accurate, while supporting HRIS and Relias databases.

The role includes assisting onboarding, preparing new hire packets, processing HR forms, and coordinating communications with Accounting and other departments. Strong organization and confidentiality are essential.