HR Assistant: Onboarding & Records Admin

HEICO; Eugene (OR); On-site; USD 40,000 - 55,000; Full time

Job summary

HEICO seeks an HR Assistant to support recruitment coordination, onboarding, and records management in a fast-paced office. You will handle day-to-day HR tasks, answer basic policy questions, and assist managers with administrative duties.

Under supervision of the Regional HR Manager, you will maintain confidential files, schedule interviews, process new hire paperwork, and support benefits enrollment while ensuring accuracy and compliance.

Qualifications

• 1–2 years of experience in an administrative role, ideally in human resources
• High School diploma or GED required; some college preferred
• Strong customer service, verbal and written communication, and organizational skills are essential
• Discretion and confidentiality in handling employee information are required

Responsibilities

• Answer incoming phone calls and route to appropriate party
• Greet visitors and direct them to the right department or employee
• Issue and manage mail
• Assist with New Hire Orientation and Benefits
• Keep accurate and detailed employee records
• Administer paperwork and updates
• Record management: maintain personnel files and update HRIS
• Schedule interviews and coordinate onboarding
• Handle day-to-day paperwork, data entry, and filing with attention to detail
• Verify timecards and benefit enrollment accuracy

Skills

Customer service

Verbal communication

Written communication

Organization

Discretion and confidentiality

Education

High School diploma or GED

Some college

Tools

Microsoft Windows

Microsoft Word

Microsoft Excel

HRIS systems

Job description

HEICO seeks an HR Assistant to support recruitment coordination, onboarding, and records management in a fast-paced office. You will handle day-to-day HR tasks, answer basic policy questions, and assist managers with administrative duties.

Under supervision of the Regional HR Manager, you will maintain confidential files, schedule interviews, process new hire paperwork, and support benefits enrollment while ensuring accuracy and compliance.