HR Assistant

HEICO Corporation; Eugene (OR); On-site; USD 42,000 - 52,000; Full time

Job summary

HEICO Corporation is seeking an HR Assistant in Eugene, Oregon, to support recruitment coordination and onboarding processes. The role focuses on maintaining accurate employee records, managing paperwork, and assisting with benefits administration, while answering routine policy questions.

Responsibilities include scheduling interviews, coordinating onboarding, timecard verification, and ensuring confidentiality in daily HR tasks.

Qualifications

• 1–2 years of administrative experience, preferably in HR.
• High School diploma or GED required; some college preferred.
• Strong customer service, verbal and written communication skills.

Responsibilities

• Answers incoming phone calls and routes them to the appropriate party.
• Greets visitors and directs them to the appropriate department or employee.
• Issues and manages mail.
• Assist with New Hire Orientation and Benefits.
• Keep accurate and detail oriented employee records.
• Administer paperwork and updates.
• Scheduling interviews and coordinating new hire onboarding.
• Heavy focus on day-to-day paperwork, data entry, filing and attention to detail.
• Employee Timecard Verification.

Skills

Customer service

Phone etiquette

Verbal communication

Written communication

Organizational skills

Attention to detail

Discretion & confidentiality

Multitasking

Education

High School diploma or GED

Some college preferred

Tools

MS Windows

MS Word

MS Excel

Job description

Under the direct supervision of the Regional Human Resource Manager, the HR Assistant performs general office tasks and is responsible for assigned duties pertaining to recruitment coordination, employee onboarding, and records management. This employee is responsible for answering employees’ basic questions about company policies and assisting higher level managers with daily office administration and various other office duties when requested.

Job Functions

• Answers incoming phone calls and routes them to the appropriate party.
• Greets visitors and directs them to the appropriate department or employee.
• Issues and manages mail.
• Assist with New Hire Orientation and Benefits
• Keep accurate and detail oriented employee records
• Administer paperwork and updates
• Scheduling interviews and coordinating new hire onboarding
• Heavy focus on day-to-day paperwork, data entry, filing and attention to detail.
• Employee Timecard Verification

Marginal

• Performs other assigned duties as deemed necessary or as required.

Requirements

Job Qualifications

Experience: 1 to 2 years of experience in an administrative role, ideally in Human Resources

Education: High School diploma or GED required. Some college preferred.

Skills: Skills expected include demonstrated customer service skills, strong verbal, written and organizational skills. Excellent telephone and keyboarding Strong computer skills, with proficiency in Microsoft Windows, Word and Excel and attention to detail required. High Level of understanding of discretion and confidentiality.

Certificates and Licenses: None Required.

Problem Solving: Frequent problem solving exists in this position when handling employee calls and requests.

Decision Making: Occasional decision-making is required in this position.

Financial Accountability: Employee is responsible for the safe use of departmental tools and equipment. Employees is not involved in authorization of departmental expenditures.

Personal Relations: Employee has frequent contact with other employees and other departments, customers and vendors.

Supervisory Responsibilities: This job has no supervisory responsibilities.

Work Environment: No adverse working conditions exist. Moderate computer use is required for this position. Most of the time, this position performs work in a normal office environment, which is normally quiet conditions. Occasional travel may be required.

Physical Requirements: While performing the duties of this job, the employee is regularly required to perform office and computer work. Ability to provide information and to respond to questions from customers, vendors and inquiries and ability to handle multi-line telephone systems and multiple tasks is required. The employee must occasionally life and/or move up 25 pounds approximately 10% of the time. The employee must have the ability to write reports and other correspondence, and the ability to effectively discuss information and respond to questions from other managers and employees.

This Company is an Equal Opportunity Employer, and does not discriminate on the basis of race, gender, ethnicity, religion, national origin, age, disability, veteran status, or on any other basis prohibited by law.