HR Admin Coordinator: Onboarding & Records

HEICO Corporation; Eugene (OR); On-site; USD 42,000 - 52,000; Full time

Job summary

HEICO Corporation is seeking an HR Assistant in Eugene, Oregon, to support recruitment coordination and onboarding processes. The role focuses on maintaining accurate employee records, managing paperwork, and assisting with benefits administration, while answering routine policy questions.

Responsibilities include scheduling interviews, coordinating onboarding, timecard verification, and ensuring confidentiality in daily HR tasks.

Qualifications

• 1–2 years of administrative experience, preferably in HR.
• High School diploma or GED required; some college preferred.
• Strong customer service, verbal and written communication skills.

Responsibilities

• Answers incoming phone calls and routes them to the appropriate party.
• Greets visitors and directs them to the appropriate department or employee.
• Issues and manages mail.
• Assist with New Hire Orientation and Benefits.
• Keep accurate and detail oriented employee records.
• Administer paperwork and updates.
• Scheduling interviews and coordinating new hire onboarding.
• Heavy focus on day-to-day paperwork, data entry, filing and attention to detail.
• Employee Timecard Verification.

Skills

Customer service

Phone etiquette

Verbal communication

Written communication

Organizational skills

Attention to detail

Discretion & confidentiality

Multitasking

Education

High School diploma or GED

Some college preferred

Tools

MS Windows

MS Word

MS Excel

Job description

HEICO Corporation is seeking an HR Assistant in Eugene, Oregon, to support recruitment coordination and onboarding processes. The role focuses on maintaining accurate employee records, managing paperwork, and assisting with benefits administration, while answering routine policy questions.

Responsibilities include scheduling interviews, coordinating onboarding, timecard verification, and ensuring confidentiality in daily HR tasks.