HR Assistant: Onboarding & Compliance Coordinator

Waikiki Health; Honolulu (HI); On-site; USD 28,000 - 34,000; Full time

Job summary

Waikiki Health in Honolulu, Hawaii seeks a Full-time Human Resources Assistant to coordinate daily HR administrative functions, safeguarding confidentiality and data integrity across the agency. This role supports recruitment, onboarding, records management, and compliance under ADP and related platforms.

The successful candidate will manage new employee orientations, background checks, health clearance verifications, I-9 compliance, and routine reporting while delivering reliable clerical

Qualifications

• Associate's degree preferred; high school diploma or equivalent required.
• Minimum of one year of clerical or administrative experience.
• Equivalent combination of experience and education may substitute for the degree.

Responsibilities

• Oversee full-cycle recruitment tasks: postings, screening, interviews, references, and ATS data in ADP and external platforms.
• Facilitate monthly New Employee Orientation (NEO) sessions and coordinate onboarding workflows, background checks, and health clearance verifications.
• Maintain accurate personnel files, I-9 compliance, and health/training records; conduct monthly compliance audits and health clearance tracking.
• Manage employee data entries, personnel updates, and portal announcements in ADP; run compliance and operational reports and track tenure metrics.
• Provide administrative support to HR, respond to inquiries, submit IT requests, manage supplies, and distribute internal communications.

Skills

Confidentiality

Administrative coordination

Education

Associate's degree preferred

High school diploma or equivalent required

Tools

ADP

Applicant tracking systems

Job description

Waikiki Health in Honolulu, Hawaii seeks a Full-time Human Resources Assistant to coordinate daily HR administrative functions, safeguarding confidentiality and data integrity across the agency. This role supports recruitment, onboarding, records management, and compliance under ADP and related platforms.

The successful candidate will manage new employee orientations, background checks, health clearance verifications, I-9 compliance, and routine reporting while delivering reliable clerical