HR Assistant — Onboarding, Compliance & Admin (Honolulu)

Waikiki Health; Honolulu (HI); On-site; USD 28,000 - 34,000; Full time

Benefits offered by this job

Health insurance

Parking

403(b) retirement plan

Employer matching after 3 years vest

Company shirt

14 paid holidays

Job summary

Waikiki Health is seeking a full-time Human Resources Assistant in Honolulu, HI. The role handles recruitment administration, onboarding, compliance, and HR data management while maintaining strict confidentiality of personnel information.

The position offers health insurance for employees, paid holidays, parking, a 403(b) with vesting, and employer matching after eligibility. Schedule is Monday–Friday, 40 hours per week.

Qualifications

• Education & Experience: Associate’s degree preferred; high school diploma or equivalent required.
• Minimum of one (1) year of clerical or administrative experience.
• Equivalent combination of relevant work experience and education may substitute for the degree requirement.
• Ability to perform each essential duty satisfactorily and integrate supervision into daily performance.
• Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.

Responsibilities

• Oversee full-cycle recruitment administrative tasks, including posting vacancies, screening applicant materials, scheduling interviews, conducting reference checks, and managing applicant tracking data in ADP.
• Coordinate onboarding workflows, background checks, and health clearance verifications for regular staff, volunteers, contractors, residents, and interns.
• Maintain accurate personnel files (active/terminated), I-9 compliance, and employee health/training records; conduct monthly compliance audits.
• Manage employee data entries, personnel updates, and portal announcements in ADP; assist with tracking tenure and metrics.
• Provide general HR administrative support and respond to personnel inquiries.

Skills

Recruitment & Talent Acquisition

HR Administration

Employee Relations

Education

Associate’s degree preferred

High school diploma or equivalent required

1 year clerical/administrative experience

Tools

ADP

HR Analytics

Job description

Waikiki Health is seeking a full-time Human Resources Assistant in Honolulu, HI. The role handles recruitment administration, onboarding, compliance, and HR data management while maintaining strict confidentiality of personnel information.

The position offers health insurance for employees, paid holidays, parking, a 403(b) with vesting, and employer matching after eligibility. Schedule is Monday–Friday, 40 hours per week.