Human Resources Assistant

Waikiki Health; Honolulu (HI); Presencial; USD 28.000 - 34.000; Jornada completa

Descripción de la vacante

Waikiki Health in Honolulu, Hawaii seeks a Full-time Human Resources Assistant to coordinate daily HR administrative functions, safeguarding confidentiality and data integrity across the agency. This role supports recruitment, onboarding, records management, and compliance under ADP and related platforms.

The successful candidate will manage new employee orientations, background checks, health clearance verifications, I-9 compliance, and routine reporting while delivering reliable clerical

Formación

• Associate's degree preferred; high school diploma or equivalent required.
• Minimum of one year of clerical or administrative experience.
• Equivalent combination of experience and education may substitute for the degree.

Responsabilidades

• Oversee full-cycle recruitment tasks: postings, screening, interviews, references, and ATS data in ADP and external platforms.
• Facilitate monthly New Employee Orientation (NEO) sessions and coordinate onboarding workflows, background checks, and health clearance verifications.
• Maintain accurate personnel files, I-9 compliance, and health/training records; conduct monthly compliance audits and health clearance tracking.
• Manage employee data entries, personnel updates, and portal announcements in ADP; run compliance and operational reports and track tenure metrics.
• Provide administrative support to HR, respond to inquiries, submit IT requests, manage supplies, and distribute internal communications.

Conocimientos

Confidentiality

Administrative coordination

Educación

Associate's degree preferred

High school diploma or equivalent required

Herramientas

ADP

Applicant tracking systems

Descripción del empleo

Position: Full-time Human Resources Assistant
Pay Rate: $20.00-$25.00 per hour (based on experience)
Schedule: Monday-Friday, 40 hours per week

Job Overview:

The Human Resources Assistant coordinates daily administrative functions across the agency's HR department to ensure smooth, compliant, and efficient operations. A core priority of this role is protecting employee privacy by maintaining the strict confidentiality, accuracy, and security of all sensitive personnel data and records.

Qualifications and Requirements:

• Education & Experience:
  • Associate's degree preferred; high school diploma or equivalent required.
  • Minimum of one (1) year of clerical or administrative experience.
  • An equivalent combination of relevant work experience and education may be substituted for the degree requirement.
• Core Competencies & Supervision:
  • Must possess the ability to perform each essential duty satisfactorily and integrate direct supervision into daily performance.
  • Demonstrated capacity to receive, respond to, and constructive guidance positively to support professional growth and department goals.
• Accommodation:
  • Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of this position.

General Duties (including but not limited to):

• Oversee full-cycle recruitment administrative tasks, including posting vacancies, screening applicant materials, scheduling interviews, conducting reference checks, and managing applicant tracking data in ADP and external talent acquisition platforms.
• Facilitate monthly New Employee Orientation (NEO) sessions for new hires. Coordinate onboarding workflows, background checks, and health/clearance verifications for regular staff, volunteers, contractors, residents, and interns.
• Maintain accurate personnel files (active/terminated), I-9 compliance, and employee health/training records. Conduct monthly compliance audits (e.g., OIG/GSA screenings) and oversee ongoing health clearance requirements, including N95 respiratory protection training and mask fittings.
• Manage employee data entries, personnel updates, and portal announcements in ADP. Run regular compliance and operational reports and assist with tracking employee tenure and organizational metrics.
• Provide overall administrative and clerical support to the HR department, including responding to personnel inquiries, submitting IT support requests, managing department supplies, and distributing internal communications (phone lists/emergency trees).

Waikiki Health requires proof of the following immunization, with or without reasonable accommodation: TB skin test or chest X-ray, and Hepatitis B (optional).

Waikiki Health is an Equal Opportunity Employer that does not discriminate on the basis of actual or perceived race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth and pregnancy-related conditions), gender identity or expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, genetic information, or any other characteristic protected by applicable federal, state or local laws and ordinances.