Honolulu HR Coordinator – On-Site, Flexible Schedule

Hawaii Foodservice Alliance; Honolulu (HI); On-site; USD 55,000 - 65,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

401(k) with company match

Paid time off & holidays

Professional growth opportunities

Flexible schedule

Employee discount

Life insurance

Vision insurance

Employee assistance program

Job summary

Hawaii Foodservice Alliance is seeking a Human Resources Coordinator for a full-time, on-site role in Honolulu. You will support recruiting and core HR operations, including onboarding coordination, employee records, and day-to-day HR support for employees and managers.

You'll drive recruiting across openings, partner with managers on staffing, maintain confidential candidate and employee data in ATS/HRIS, and contribute to HR reporting and programs while supporting benefits administration and

Qualifications

• 1–3 years of hands-on recruiting responsibilities.
• Experience sourcing candidates, screenings, and coordinating interviews.
• Familiarity with full-cycle recruiting and managing multiple open positions.
• Strong communication and interpersonal skills with the ability to build relationships at all levels.
• Organized and dependable, able to manage competing priorities.
• Proactive and resourceful, with comfort taking initiative.
• Ability to work independently while contributing to a collaborative team.
• Strong attention to detail, follow-through, and a sense of urgency.
• Professional handling of confidential employee and candidate information.
• Experience using applicant tracking systems (ATS) or HRIS platforms.
• Proficiency with Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
• Bachelor's degree in Human Resources, Business, Communications, or a related field preferred.

Responsibilities

• Support recruiting across multiple openings, from sourcing to hiring.
• Partner with hiring managers to understand staffing needs, priorities, and position requirements.
• Proactively source and engage candidates using job boards, referrals, networking, and community outreach.
• Review applications, conduct phone screenings, and identify qualified candidates.
• Coordinate interviews and maintain communication with candidates and hiring managers.
• Build and maintain candidate pipelines for current and future opportunities.
• Manage job postings and candidate information within the ATS.
• Follow up on hiring decisions to help keep the recruitment process moving efficiently.
• Coordinate new hire onboarding, including employment documentation, orientation scheduling, and employee records.
• Maintain accurate and confidential employee information within HR systems.
• Assist employees and managers with general HR questions, requests, and processes.
• Participate in career fairs, hiring events, employee engagement activities, and community initiatives.
• Support HR reports, hiring updates, employee communications, and administrative HR projects.
• Assist with benefits administration, employee initiatives, and other HR responsibilities as needed.

Skills

Recruiting

Candidate sourcing

Interview coordination

Communication skills

ATS/HRIS proficiency

Microsoft Office

Education

Bachelor's degree in Human Resources, Business, Communications, or a related field

Tools

ATS

HRIS

Microsoft Office

Job description

Hawaii Foodservice Alliance is seeking a Human Resources Coordinator for a full-time, on-site role in Honolulu. You will support recruiting and core HR operations, including onboarding coordination, employee records, and day-to-day HR support for employees and managers.

You'll drive recruiting across openings, partner with managers on staffing, maintain confidential candidate and employee data in ATS/HRIS, and contribute to HR reporting and programs while supporting benefits administration and