HR Assistant/Coordinator

Beacon Hill; Chicago (IL); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

Leave programs

Job summary

Beacon Hill is seeking an HR Assistant/HR Coordinator to join our Chicago headquarters, supporting a collaborative HR and Recruiting team. The role focuses on scheduling interviews, onboarding, and maintaining hiring records in a fast-paced environment.

Ideal candidates have 3+ years of admin/HR support experience, strong organization and communication skills, and the discretion to handle confidential information.

Qualifications

• 3+ years of administrative, coordination, or HR support experience.
• Strong organizational skills with exceptional attention to detail.
• Excellent written and verbal communication abilities.
• Ability to manage multiple priorities in a fast-paced environment.
• Demonstrated discretion in handling confidential information.
• Bachelor's degree preferred.
• Prior HR, recruiting, professional services, financial services, or corporate experience is a plus.

Responsibilities

• Coordinate and schedule candidate interviews across multiple stakeholders
• Manage interview logistics, calendars, meeting invitations, and conference room bookings
• Maintain recruiting trackers, candidate records, and hiring process documentation
• Support onboarding activities, including new hire communications and coordination
• Manage shared HR resources, calendars, inboxes, and documentation
• Assist with employee communications, newsletters, milestone announcements, and internal HR initiatives
• Coordinate HR events, training programs, and employee engagement activities
• Provide administrative support for HR projects, compliance efforts, and day-to-day team operations

Skills

Administrative experience

Coordination

HR support

Communication

Multitasking

Discretion

Education

Bachelor's degree preferred

Job description

A highly respected investment firm is seeking an HR Assistant / HR Coordinator to join its Chicago headquarters. This is an excellent opportunity for an administrative professional looking to build upon their HR experience while supporting a collaborative and high-performing Human Resources and Recruiting team.

Responsibilities

• Coordinate and schedule candidate interviews across multiple stakeholders
• Manage interview logistics, calendars, meeting invitations, and conference room bookings
• Maintain recruiting trackers, candidate records, and hiring process documentation
• Support onboarding activities, including new hire communications and coordination
• Manage shared HR resources, calendars, inboxes, and documentation
• Assist with employee communications, newsletters, milestone announcements, and internal HR initiatives
• Coordinate HR events, training programs, and employee engagement activities
• Provide administrative support for HR projects, compliance efforts, and day-to-day team operations

Qualifications

• 3+ years of administrative, coordination, or HR support experience
• Strong organizational skills with exceptional attention to detail
• Excellent written and verbal communication abilities
• Ability to manage multiple priorities in a fast-paced environment
• Demonstrated discretion in handling confidential information
• Bachelor's degree preferred
• Prior HR, recruiting, professional services, financial services, or corporate experience is a plus

Why Consider This Opportunity?

• Join a highly respected and growing organization
• Exposure to both HR and recruiting functions
• Opportunity to work closely with senior leaders and business partners
• Collaborative, team-oriented culture
• Strong long-term growth potential within Human Resources

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.