HR Analyst – Academic Administration & Analytics

California State University; San Jose (CA); On-site; USD 64,000 - 69,000; Full time

Job summary

San José State University is seeking an HR Analyst in the School of Nursing to provide complex administrative and analytical support for faculty, staff, and students. The role reports to the Director of Resources and Operations and supports personnel administration, appointments, recruitment, payroll, evaluations, assigned time, and daily School operations.

The position emphasizes confidentiality, policy knowledge, and proficiency with MS Office tools.

Qualifications

• Bachelor’s degree required or equivalent training.
• Administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.
• Experience handling confidential information.
• Demonstrated working knowledge of MS access and adobe acrobat, MS office, spreadsheets, reporting, Gmail.

Responsibilities

• Coordinate faculty, staff, graduate assistant, and student assistant appointments, reappointments, payroll processes, workload documentation, and salary-related paperwork.
• Maintain confidential personnel records and support faculty and staff evaluations, absence management, assigned time reporting, and retention, tenure, and promotion activities.
• Coordinate faculty, staff, and student recruitment processes, including applicant files, interview schedules, candidate travel, recruitment reports, and required hiring documentation.
• Manage daily administrative operations, including records, calendars, meetings, travel authorizations, reimbursements, directories, committee lists, and workflow coordination for part-time and student assistants.
• Serve as a resource on university policies and procedures; support School events and projects; and coordinate reports, surveys, and curriculum-related documentation for the California Board of Registered Nursing and other professional organizations.

Skills

Communication skills

Professional writing

Confidentiality

MS Office & data tools

Policy knowledge

Public relations

Detail orientation

Education

Bachelor's degree

Administrative experience

Bachelor’s degree in business management

Tools

MS Access

Adobe Acrobat

MS Office

Gmail

Job description

San José State University is seeking an HR Analyst in the School of Nursing to provide complex administrative and analytical support for faculty, staff, and students. The role reports to the Director of Resources and Operations and supports personnel administration, appointments, recruitment, payroll, evaluations, assigned time, and daily School operations.

The position emphasizes confidentiality, policy knowledge, and proficiency with MS Office tools.