Confidential HR & Projects Specialist

Opt For Healthy Living; Northern (KY); Hybrid; USD 81,000 - 87,000; Full time

Job summary

San José State University is seeking a Personnel and Projects Specialist to support the Academic Business and Strategic Operations division. The role involves confidential personnel processing, project coordination, and liaison work across People and Culture, DROs, managers, and unit analysts.

Incumbent handles sensitive information, ensures policy compliance, and supports division-wide initiatives while coordinating events, training, and operational tasks to advance Academic Affairs priorities.

Qualifications

• Bachelor’s degree or combination of education and related work experience.
• Three years of administrative work experience.
• Experience handling confidential and sensitive information with discretion.

Responsibilities

• Coordinate confidential administrative support for division-wide personnel processes.
• Review recruitment and compensation requests for completeness, approvals, and funding verification.
• Provide guidance on personnel processes and university policies; consult on complex matters.

Skills

AI awareness

Administrative processes

HR principles

Discretion & confidentiality

Data analysis

Project coordination

Initiative

Communication skills

Interpersonal skills

Data presentation

Budget basics

Office software

Google Workspace

PeopleSoft/CHRS

Policy interpretation

Education

Bachelor’s degree or related experience

Three years of administrative experience

Tools

Google Workspace

Microsoft Office

PeopleSoft/CHRS

Lucidchart

Job description

San José State University is seeking a Personnel and Projects Specialist to support the Academic Business and Strategic Operations division. The role involves confidential personnel processing, project coordination, and liaison work across People and Culture, DROs, managers, and unit analysts.

Incumbent handles sensitive information, ensures policy compliance, and supports division-wide initiatives while coordinating events, training, and operational tasks to advance Academic Affairs priorities.