Administrative Assistant - HR

Career Group; New York (NY); Hybrid; USD 42,000 - 64,000; Full time

Job summary

Career Group is seeking an organized, detail-oriented Assistant to support the Human Resources team with day-to-day administrative tasks, HR records, scheduling, employee support, recruiting, benefits, and events.

The role is hybrid, with flexible HR event support, and requires 3+ years of admin or professional services experience, strong Microsoft Office skills, and excellent written and verbal communication.

Qualifications

• 3+ years of administrative or professional services experience.
• Previous HR experience or interest in HR functions.
• Excellent attention to detail.
• Strong organizational and time-management skills.
• Good written and verbal communication skills.
• Strong data entry and record-keeping skills.

Responsibilities

• Provide administrative support to the HR team, including scheduling, calendars, phone calls, expenses, filing, and document management
• Schedule meetings, training sessions, and other HR activities
• Maintain employee records and both electronic and paper files
• Enter and update employee information in HR systems and spreadsheets
• Prepare reports and trackers as needed
• Provide backup support across HR functions including recruiting and benefits administration
• Help with visitors and general support for the HR team
• Help organize employee events and engagement activities
• Assist with special projects, research, and other HR tasks as needed

Skills

Attention to detail

Organizational skills

Time management

Written communication

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Job description

We are looking for an organized and detail-oriented Assistant to support the Human Resources team with day-to-day administrative tasks. This person will help with HR records, scheduling, employee support, recruiting, benefits, and employee events and initiatives.

What You’ll Do

• Provide administrative support to the HR team, including scheduling, calendars, phone calls, expenses, filing, and document management
• Schedule meetings, training sessions, and other HR activities
• Maintain employee records and both electronic and paper files
• Enter and update employee information in HR systems and spreadsheets
• Prepare reports and trackers as needed
• Provide backup support across HR functions including recruiting and benefits administration
• Help with visitors and general support for the HR team
• Help organize employee events and engagement activities
• Assist with special projects, research, and other HR tasks as needed

What We’re Looking For

• 3+ years of administrative or professional services experience
• Previous HR experience or an interest in learning about HR functions
• Strong skills in Microsoft Word, Excel, PowerPoint, and Outlook
• Excellent attention to detail
• Strong organizational and time-management skills
• Good written and verbal communication skills
• Strong data entry and record-keeping skills

Hybrid work model with flexibility as needed for HR events