HR Administrative Specialist — Onboarding & Records

Midland Public Schools Inc; Midland (MI); On-site; USD 26,000 - 30,000; Full time

Job summary

Midland Public Schools is seeking an HR Administrative Assistant to provide essential support to the Human Resources department. Responsibilities include onboarding, records management, and daily HR operations to ensure smooth service for staff and applicants.

Reports to the Director of Human Resources. This full-time role requires meticulous organizational skills and the ability to handle confidential information across HR databases.

Qualifications

• Must pass a background check.
• High School Diploma or GED required; associate degree preferred.
• Three+ years of progressive office experience preferred.
• Excellent organizational and communication skills; detail oriented.
• Proficient with Microsoft Office and Google Suite.

Responsibilities

• Coordinate substitute teacher placements with district and partner districts.
• Track and manage daily and long-term substitute assignments.
• Oversee substitute permit process from initiation to completion.
• Administer employee onboarding and onboarding paperwork processes.
• Process new hires, separations, and service contracts; ensure timely onboarding/offboarding.
• Create and issue employee badges; manage access authorizations.
• Process payroll-related documents and FOI requests as needed.
• Maintain accuracy across HR databases; manage evaluations and records.
• Prepare HR items for Board meetings in coordination with the Superintendent.
• Oversee personnel record systems and confidentiality compliance.
• Handle PA 189 compliance tracking and background checks.
• Monitor probationary and tenure timelines for certified staff.
• Coordinate mentor program with teachers and administrators.
• Coordinate student teacher compliance with HR Manager.
• Perform additional duties to support HR and district priorities.

Skills

Microsoft Office

Google Suite

Communication

Organization

Education

High School Diploma or GED

Associate degree preferred

Tools

HR software

Job description

Midland Public Schools is seeking an HR Administrative Assistant to provide essential support to the Human Resources department. Responsibilities include onboarding, records management, and daily HR operations to ensure smooth service for staff and applicants.

Reports to the Director of Human Resources. This full-time role requires meticulous organizational skills and the ability to handle confidential information across HR databases.