HR Certification & Records Specialist

Midland Independent School District; Midland (TX); On-site; USD 45,000 - 60,000; Full time

Job summary

Midland Independent School District is seeking an HR Certification Specialist to support the Human Resources team in Midland, Texas. You will help employees navigate SBEC certification processes, maintain accurate records, and ensure compliance across the district.

The role requires substantial secretarial/HR support experience in a school setting, with strong data entry, organization, and proficiency in Microsoft Office and web-based systems.

Qualifications

• Minimum of three to five years of secretarial/clerical experience.
• Minimum of three years of school district Human Resource Services experience, preferred.
• High School Diploma or GED.
• Proficient in Microsoft applications including Word, Excel and PowerPoint and web-based/internet software.
• Knowledge of SBEC certification and permit requirements.
• Knowledge of Highly Qualified requirements.
• Qualify as Notary Public

Responsibilities

• Process and handle necessary online functions using the online applicant tracking system.
• Audit and maintain certification licensing information of certified or licensed professionals.
• Process and handle paperwork for employee separations, transfers, changes, or recommendations.
• Reconcile HR processes with position management.
• Maintain confidential documents and forms.
• Manage personnel records for contract hires and staff, update database/mainframe as appropriate.
• Submit information to set up technology accounts, email, and employee badges.
• Verify new employees hold necessary certification for vacant positions.
• Assist employees/administrators with SBEC certification and HQ issues.
• Verify employment history and years of service records.
• Assist applicants with certification Q&A regarding SBEC and HQ requirements.
• Process criminal history reports and fingerprinting as needed.
• Enter information into District database; coordinate with Technology Information Management.
• Communicate with employees, new hires, TEA, colleges and other districts across the U.S. and abroad.
• Update contract status of all contract employees and print contracts at renewal time
• Serve as a resource on certification issues for administrators and staff
• Notary public duties as required
• Inform the Director of progress and issues regarding certification
• Perform duties as lead HR processing manager
• Assist in training new personnel
• Maintain employee work calendars and update as needed
• Assist with online application management
• Assist applicants via phone and email
• Handle unemployment correspondence for the Director
• Manage Highly Qualified process for teachers
• Stay current on state mandates for certification
• Distribute employee appraisals and update job descriptions
• Assist with clerical/data entry and substitutes services
• Support Awards Program and other duties as assigned

Skills

Attention to detail

Communication skills

Organizational skills

Education

High School Diploma or GED

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Web-based software

Job description

Midland Independent School District is seeking an HR Certification Specialist to support the Human Resources team in Midland, Texas. You will help employees navigate SBEC certification processes, maintain accurate records, and ensure compliance across the district.

The role requires substantial secretarial/HR support experience in a school setting, with strong data entry, organization, and proficiency in Microsoft Office and web-based systems.