HR Administrative Specialist: Onboarding & Records

Priority Dispatch Corp.; Fairfield (IL); On-site; USD 26,000 - 39,000; Full time

Benefits offered by this job

403(b) Retirement Plan

Health Insurance

HDHP with HSA

Dental Insurance

Vision Insurance

Disability Insurance

Life Insurance

Paid Time Off

Flexible Work Schedules

Professional Development

Job summary

Fairfield Memorial Hospital is seeking an HR Assistant to support daily HR operations, maintain accurate employee records, and deliver exceptional service to employees, applicants, and leadership. The role involves clerical and administrative tasks across HR functions in a healthcare setting.

You will assist with recruitment, onboarding, orientation, HRIS data entry, and routine inquiries while maintaining confidentiality and professionalism in a dynamic hospital environment.

Qualifications

• High school diploma or equivalent required.
• Two years of administrative, clerical, customer service, or office support experience.
• Preferred: experience in HR, onboarding, HRIS systems.

Responsibilities

• Assist with recruitment activities including postings, screening, interview coordination, and candidate communications.
• Monitor onboarding tasks in the HRIS and ensure required forms, training, and acknowledgments are completed within timelines.
• Assist in preparing, coordinating, and facilitating new hire orientation.
• Maintain accurate electronic and paper personnel files including scanning, organizing, filing, and archiving documents.
• Answer incoming HR calls, direct inquiries, and provide routine assistance to employees and applicants.
• Greet and assist visitors while maintaining a professional HR office environment.
• Schedule appointments, meetings, interviews, and follow-ups for HR leadership.
• Prepare correspondence, letters, memos, reports, and other communications for the Chief People Officer.
• Support departmental projects, maintain office supplies, and assist with daily administrative workflow.
• Enter and update employee information in HR systems, generate reports, and ensure accuracy of employee records.
• Coordinate workers' compensation claims, maintain documentation, and assist with scheduling follow-up reviews and investigations.
• Monitor required employee training, certifications, licensure renewals, and policy acknowledgments.
• Maintain confidentiality of sensitive employee and organizational information at all times.

Skills

Attention to Detail

Confidentiality

Written Communication

Verbal Communication

Customer Service

Organization

Time Management

Teamwork

Adaptability

Problem Solving

Professionalism

Data Entry Proficiency

Computer Proficiency

Education

High School Diploma

Associate's Degree

Bachelor's Degree in HR/Business

Tools

HRIS systems

Microsoft Office

Reporting/Analytics

Job description

Fairfield Memorial Hospital is seeking an HR Assistant to support daily HR operations, maintain accurate employee records, and deliver exceptional service to employees, applicants, and leadership. The role involves clerical and administrative tasks across HR functions in a healthcare setting.

You will assist with recruitment, onboarding, orientation, HRIS data entry, and routine inquiries while maintaining confidentiality and professionalism in a dynamic hospital environment.