HR Assistant

Priority Dispatch Corp.; Fairfield (IL); On-site; USD 26,000 - 39,000; Full time

Benefits offered by this job

403(b) Retirement Plan

Health Insurance

HDHP with HSA

Dental Insurance

Vision Insurance

Disability Insurance

Life Insurance

Paid Time Off

Flexible Work Schedules

Professional Development

Job summary

Fairfield Memorial Hospital is seeking an HR Assistant to support daily HR operations, maintain accurate employee records, and deliver exceptional service to employees, applicants, and leadership. The role involves clerical and administrative tasks across HR functions in a healthcare setting.

You will assist with recruitment, onboarding, orientation, HRIS data entry, and routine inquiries while maintaining confidentiality and professionalism in a dynamic hospital environment.

Qualifications

• High school diploma or equivalent required.
• Two years of administrative, clerical, customer service, or office support experience.
• Preferred: experience in HR, onboarding, HRIS systems.

Responsibilities

• Assist with recruitment activities including postings, screening, interview coordination, and candidate communications.
• Monitor onboarding tasks in the HRIS and ensure required forms, training, and acknowledgments are completed within timelines.
• Assist in preparing, coordinating, and facilitating new hire orientation.
• Maintain accurate electronic and paper personnel files including scanning, organizing, filing, and archiving documents.
• Answer incoming HR calls, direct inquiries, and provide routine assistance to employees and applicants.
• Greet and assist visitors while maintaining a professional HR office environment.
• Schedule appointments, meetings, interviews, and follow-ups for HR leadership.
• Prepare correspondence, letters, memos, reports, and other communications for the Chief People Officer.
• Support departmental projects, maintain office supplies, and assist with daily administrative workflow.
• Enter and update employee information in HR systems, generate reports, and ensure accuracy of employee records.
• Coordinate workers' compensation claims, maintain documentation, and assist with scheduling follow-up reviews and investigations.
• Monitor required employee training, certifications, licensure renewals, and policy acknowledgments.
• Maintain confidentiality of sensitive employee and organizational information at all times.

Skills

Attention to Detail

Confidentiality

Written Communication

Verbal Communication

Customer Service

Organization

Time Management

Teamwork

Adaptability

Problem Solving

Professionalism

Data Entry Proficiency

Computer Proficiency

Education

High School Diploma

Associate's Degree

Bachelor's Degree in HR/Business

Tools

HRIS systems

Microsoft Office

Reporting/Analytics

Job description

NATURE OF WORKFairfield Memorial Hospital is seeking a detail oriented, employee focused HR Assistant to support the daily operations of the Human Resources Department. This position plays a critical role in maintaining efficient administrative processes, accurate employee records, and exceptional customer service for employees, applicants, and leadership. The HR Assistant provides clerical, administrative, and operational support across all areas of Human Resources. Working closely with the Human Resources Business Partner and Chief People Officer (CPO), this individual helps ensure effective HR operations, regulatory compliance, and a positive employee experience.KEY RESPONSIBILITIESAssist with recruitment activities, including job postings, applicant screening, interview coordination, and candidate communications.Monitor electronic onboarding tasks within the HRIS and ensure new hires complete required forms, training, and acknowledgments within established timelines.Assist in preparing, coordinating, and facilitating new hire orientation to ensure employees feel welcomed, informed, and prepared for their first day.Maintain accurate electronic and paper personnel files, including scanning, organizing, filing, and archiving documents.Answer incoming HR calls, direct inquiries appropriately, and provide routine assistance to employees and applicants.Greet and assist visitors while maintaining a professional, secure, and welcoming HR office environment.Schedule appointments, meetings, interviews, and follow-up sessions for HR leadership.Prepare correspondence, letters, memos, reports, and other communications on behalf of the Chief People Officer.Support departmental projects, maintain office supplies, prepare documents, and assist with daily administrative workflow.Enter and update employee information in HR systems, generate reports, and ensure the accuracy of employee records.Coordinate workers' compensation claims, maintain documentation, and assist with scheduling follow-up reviews and investigations.Monitor and track required employee training, certifications, licensure renewals, and policy acknowledgments.Maintain confidentiality of sensitive employee and organizational information at all times.Provide outstanding customer service while supporting the mission, vision, and values of Fairfield Memorial Hospital.COMPENSATION: $19.00-$28.00 per hourSCHEDULE: Monday-Friday; 8:00 am – 5:00 pmBENEFITS403(b) Retirement PlanPPO Health Insurance PlanHDHP Health Insurance Plan w/ Health Savings AccountDental Insurance PlanVision Insurance PlanShort and Long Term Disability InsuranceBasic and Voluntary Life Insurance PlansPaid Time Off (Vacation/Sick/Illinois Paid Leave/Holiday)Flexible Work SchedulesProfessional Development OpportunitiesWHAT FMH HAS TO OFFERFairfield Memorial Hospital is a mission focused critical access hospital dedicated to providing exceptional care to the patients and families we serve, with a strong commitment to improving the health and well‑being of our community through compassionate service, clinical excellence, and a supportive culture that empowers employees to do their best work. We value professional growth, collaboration, and a positive work environment where every team member plays a meaningful role in advancing our mission. FMH offers competitive compensation and a comprehensive benefits package designed to support your health, well being, and long‑term professional development. We strive to ensure employees feel valued, supported, and equipped to make a meaningful impact. FMH is a drug free workplace, and all candidates must complete a pre‑employment drug screening in accordance with Illinois law. We proudly uphold Equal Opportunity Employment practices and welcome applicants of all backgrounds without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, or veteran status.EDUCATION/QUALIFICATIONSRequired: High school diploma or equivalent.Preferred: Associate's or Bachelor's degree in Human Resources, Business Administration, or a related field.EXPERIENCERequired: Two (2) years of administrative, clerical, customer service, or office support experience.Preferred: Previous experience in Human Resources, healthcare administration, recruitment, onboarding, employee records management, or HRIS systems.SKILLSAttention to DetailConfidentiality and DiscretionStrong Written and Verbal CommunicationCustomer Service ExcellenceOrganization and Time ManagementTeamwork and CollaborationComputer and Data Entry ProficiencyProblem Solving and Critical ThinkingProfessionalism and AccountabilityAdaptability and Flexibility