HR Administrative Associate — Onsite Support

Stiiizy, Inc.; Los Angeles (CA); On-site; USD 52,000 - 76,000; Full time

Benefits offered by this job

Paid Vacation Time

Paid Sick Leave

Paid Holidays

Parental Leave

Health, Dental, Vision Insurance

401k with employer match

Life Insurance

Employee discounts

Job summary

STIIIZY, Inc. in Los Angeles, CA seeks a reliable HR Administrative Associate to support the Employee Relations department day-to-day on-site at headquarters.

You will assist managers and staff, handle confidential files, coordinate interviews, trainings, and compliance tasks, and ensure smooth office operations. Strong communication, meticulous organization, and proficiency with MS Excel and Google Workspace are essential.

Qualifications

• Associate degree or equivalent combination of education and relevant work experience.
• 1–3 years of experience in HR, Employee Relations, or administrative support role preferred.
• Familiarity with HRIS platforms (UKG, Workday, ADP) and/or case management systems preferred.
• Experience with calendaring, data entry, and Excel in roles requiring a high level of confidentiality.

Responsibilities

• Monitor and manage the Employee Relations (ER) intake inbox; acknowledge inquiries within SLAs and provide first-touch responses.
• Triage ER inquiries and route matters to appropriate ER level, Legal, or other stakeholders per protocols.
• Maintain accurate and confidential employee personnel files, ER records, trackers, and documentation.
• Coordinate interviews, meetings, grievance sessions, trainings, and other ER-related meetings; including scheduling, logistics, and documentation support.
• Maintain ER templates, forms, resource libraries, and tracking tools to ensure consistency and compliance.
• Provide scripted policy and process guidance for routine employee and manager inquiries.
• Track corrective action documentation and outcomes and ensure records are complete and up to date.
• Coordinate asset collection and logistics during employee separations.
• Support grievance processes by coordinating meetings, preparing materials, and tracking follow-ups.
• Support labor relations activities: dues/membership, union visits for card checks, new store recognition processes.
• Route legal requests to ER Level and Legal; complete basic legal/compliance requests using checklists.
• Manage distribution, delivery, and posting of labor law posters across locations.
• Support LOA mail processing, including benefit check communication and coordination.
• Perform basic system administration tasks (passwords, access updates).
• Complete employment verifications (VOEs) and approve expense reimbursements per policy.
• Data management and record-keeping in ER systems (e.g., Greenleaf or similar).
• Support ER training programs: scheduling, logistics, materials, attendance, feedback.
• Assist with updates to training materials based on ER leadership guidance.
• Support ER projects with task execution and follow-ups.
• Maintain project trackers and prepare meeting notes, action items, and follow-ups.

Skills

Strong communication

Multi-tasking

Organization

Discretion

Typing & data entry

Excel proficiency

Google Workspace

MS Office Suite

Education

Associate degree or equivalent

Tools

UKG

Workday

ADP

Job description

STIIIZY, Inc. in Los Angeles, CA seeks a reliable HR Administrative Associate to support the Employee Relations department day-to-day on-site at headquarters.

You will assist managers and staff, handle confidential files, coordinate interviews, trainings, and compliance tasks, and ensure smooth office operations. Strong communication, meticulous organization, and proficiency with MS Excel and Google Workspace are essential.