HR Administrative Assistant — Frontline Support & Events

Claremont Colleges, Inc.; Claremont (CA); On-site; USD 30,000 - 33,000; Full time

Job summary

Claremont McKenna College is seeking an Administrative Assistant for the Office of Human Resources to provide frontline service to employees, external contact, and visitors.

The role supports data entry and records management in Workday, processes invoices, supports budget tracking, coordinates onboarding and events, and drafts communications.

A high school diploma is required, with at least two years of administrative experience; bilingual English/Spanish is strongly preferred.

Qualifications

• Strong writing, reading, and proofreading skills.
• Ability to draft correspondence and mail merge using multiple-field databases.
• Experience supporting HR functions or higher education is preferred.

Responsibilities

• Maintain and update staff information in Workday and related systems.
• Process hiring/onboarding tasks and coordinate onboarding with campus partners.
• Manage office communications, calendars, and event planning for HR department.
• Prepare and distribute benefits communications and department updates.
• Monitor budgets, expenses, and invoices; support payroll-related tasks.
• Provide front-line service to employees, visitors, and external contacts.

Skills

Data entry

Customer service

Confidentiality

Attention to detail

Education

High school diploma

Tools

Workday

Microsoft Office

Job description

Claremont McKenna College is seeking an Administrative Assistant for the Office of Human Resources to provide frontline service to employees, external contact, and visitors.

The role supports data entry and records management in Workday, processes invoices, supports budget tracking, coordinates onboarding and events, and drafts communications.

A high school diploma is required, with at least two years of administrative experience; bilingual English/Spanish is strongly preferred.