HR Administrative Assistant — Frontline Support & Events

Claremont McKenna College; Claremont (CA); On-site; USD 30,000 - 33,000; Full time

Benefits offered by this job

Health, dental, and vision plans

Retirement benefits

Dependent tuition remission

Ride-share incentives

Job summary

Claremont McKenna College is seeking an Administrative Assistant to support the Office of Human Resources with front-line service, data entry, and records management. The role includes processing invoices, payments, budget tracking, and general correspondence, while coordinating department events with campus colleagues.

This position requires discretion with confidential information, strong computer skills (Workday, Microsoft Office), and the ability to manage multiple tasks in a fast-paced

Qualifications

• Two years of experience as an administrative assistant or similar role required.
• Experience in higher education and/or human resources preferred.

Responsibilities

• Maintain and update employee information in Workday and other records systems.
• Process hiring and onboarding tasks in Workday and coordinate onboarding logistics.
• Respond to routine candidate inquiries regarding open positions.
• Notify departments of new hires, rehires, and terminations.
• Prepare faculty transition and retirement letters.
• Process terminations and coordinate exit tasks and related paperwork.
• Support staff salary letter processes.
• Manage HR inbox, phone, and welcome visitors to the office.
• Draft and distribute communications regarding benefits and changes.
• Lead planning and management of HR meetings and events.

Skills

Bilingual English/Spanish

Education

High school diploma or GED

Tools

Workday

Microsoft Office

Outlook

Job description

Claremont McKenna College is seeking an Administrative Assistant to support the Office of Human Resources with front-line service, data entry, and records management. The role includes processing invoices, payments, budget tracking, and general correspondence, while coordinating department events with campus colleagues.

This position requires discretion with confidential information, strong computer skills (Workday, Microsoft Office), and the ability to manage multiple tasks in a fast-paced