IT Operations Administrative Specialist

Claremont McKenna College; Claremont (CA); On-site; USD 30,000 - 33,000; Full time

Benefits offered by this job

Health, dental, and vision plans

Flexible spending accounts

Health savings accounts

Paid vacation, sick, and holidays

Retirement benefits

Life insurance (basic and voluntary)

Dependent tuition remission

Ride-share incentives

Job summary

Claremont McKenna College is seeking an IT Administrative Assistant I to provide essential administrative support for the IT department in Claremont, CA. The role involves scheduling, coordinating meetings, preparing materials, and maintaining records for IT staff.

Qualifications include a bachelor’s degree and 3–5 years of related experience, with strong skills in Microsoft Office, Excel, Word, Adobe Acrobat Pro, and Box.com. Regular hours are 8:00 a.m.

Qualifications

• Requires a bachelor’s degree in arts or sciences or an equivalent combination of education and experience.
• Three to five years of relevant professional administrative and clerical experience is required; higher education experience preferred.

Responsibilities

• Schedule and coordinate meetings, appointments, and travel for IT staff.
• Prepare and distribute agendas, take minutes, and maintain department records.
• Order and maintain IT office supplies and equipment.
• Assist with reports and presentations for the IT department.
• Manage department calendars and support technical events.
• Answer inquiries by phone and email and respond to routine requests.

Skills

Organizational skills

Time management

Communication skills

Microsoft Office

Excel

Word

Adobe Acrobat Pro

Box.com

Workday Financials

Qualtrics

LucidChart

Independent work

Education

Bachelor's degree

Tools

Box.com

Workday Financials

Qualtrics

LucidChart

Job description

Claremont McKenna College is seeking an IT Administrative Assistant I to provide essential administrative support for the IT department in Claremont, CA. The role involves scheduling, coordinating meetings, preparing materials, and maintaining records for IT staff.

Qualifications include a bachelor’s degree and 3–5 years of related experience, with strong skills in Microsoft Office, Excel, Word, Adobe Acrobat Pro, and Box.com. Regular hours are 8:00 a.m.