Administrative Assistant: HR & Front Desk Support

Claremont Retirement Village; Columbus (OH); On-site; USD 35,000 - 49,000; Full time

Job summary

Claremont Retirement Village is seeking an Administrative Assistant to provide clerical support, organize resident and associate files, and assist with payroll, recruitment, benefits enrollment, and onboarding within the community.

The role emphasizes confidentiality, regulatory compliance, and professional communication while supporting the Wellness Department and guest services. Strong MS Office skills are essential.

Qualifications

• High school diploma or GED required; relevant office training preferred.
• Proficient computer skills in Windows and MS Office suite (Word, Excel, Outlook).
• Excellent grammar and writing skills; strong time management and organization.
• Ability to explain policies and benefits at a basic level to associates.
• Must read, write, and speak English; familiar with payroll basics and HR topics.
• Maintain confidentiality and handle sensitive information professionally.
• Completion of drug testing and background check upon hire.
• Physical ability to lift up to 40 pounds and perform standard office tasks.

Responsibilities

• Provide clerical support and maintain resident and associate files.
• Assist payroll time punches, PTO, holidays, and overtime tracking.
• Support recruitment activities and onboarding for new hires.
• Assist with benefit enrollments and orientation processes.
• Coordinate resident meetings and guest services; follow regulations for wellness.
• Maintain inventory of office supplies and communicate with vendors.
• Respect confidentiality and comply with state and federal requirements.
• Attend meetings and participate in trainings as requested.

Skills

Time management

Organization

Communication

Interpersonal skills

English proficiency

Education

High school diploma or GED

Office training or post-high school education

Tools

Windows

Microsoft Office (Word, Excel, Outlook)

Payroll systems (internet-based)

Property management software

Job description

Claremont Retirement Village is seeking an Administrative Assistant to provide clerical support, organize resident and associate files, and assist with payroll, recruitment, benefits enrollment, and onboarding within the community.

The role emphasizes confidentiality, regulatory compliance, and professional communication while supporting the Wellness Department and guest services. Strong MS Office skills are essential.