Houston Executive Support & Office Coordinator (Part-Time)

Gibson Energy; Houston (TX); On-site; USD 30,000 - 39,000; Part time

Job summary

Gibson Energy is seeking a part-time Corporate Administrative Coordinator for our Houston office to support senior leaders and oversee daily operations. The role coordinates meetings, travel, budgets, and events across multiple locations and time zones.

Ideal candidates will have 3-5 years in executive support or related fields, plus a Bachelor's degree or equivalent. This position involves partnerships with Finance, HR, and IT and requires a proactive, organized approach.

Qualifications

• Bachelor's degree or diploma in a related field preferred.
• 3-5 years in executive support, office management or related roles.
• Experience supporting senior executives in a corporate environment preferred.
• Experience coordinating travel, meetings, budgets, and vendors.

Responsibilities

• Provide administrative support to senior leaders and manage priorities.
• Coordinate meetings, travel, and executive engagements across time zones.
• Manage executive expenses and confidential initiatives.
• Ensure a professional Houston office environment and operations.
• Plan internal and external events to boost engagement and brand.
• Coordinate travel and budgets, processing invoices with vendors.
• Assist with onboarding and IT access for new hires.

Skills

Executive support

Office management

Event management

Budget tracking

Vendor management

Travel coordination

Education

Bachelor's degree or equivalent

Tools

Microsoft Office

Expense management systems

Invoice processing systems

Job description

Gibson Energy is seeking a part-time Corporate Administrative Coordinator for our Houston office to support senior leaders and oversee daily operations. The role coordinates meetings, travel, budgets, and events across multiple locations and time zones.

Ideal candidates will have 3-5 years in executive support or related fields, plus a Bachelor's degree or equivalent. This position involves partnerships with Finance, HR, and IT and requires a proactive, organized approach.