Corporate Administrative & Operations Specialist

Emploive; Fargo, Northern (ND, KY); Hybrid; USD 52,000 - 68,000; Full time

Benefits offered by this job

Annual bonuses

Health, dental, vision, life insurance

PTO & holidays

401(k) match

HSA & FSAs

Flexible schedule

HEI logo apparel

Job summary

Houston Engineering (HEI) seeks an experienced Administrative Specialist to coordinate and execute administrative tasks across the Corporate Office and offices. You will support department heads, manage reporting, events, and internal communications while promoting efficiency and a culture of professional development.

The role requires strong MS Office skills, 5+ years of related experience, superb attention to detail, and the ability to work independently or with teams.

Qualifications

• Associate degree in a related field.
• 5+ years of related experience.
• Advanced Microsoft Office Suite skills.
• Knowledge of administrative and office procedures and systems such as managing files and records, designing forms, and workplace terminology.
• Strong proofreading skills (grammar, punctuation, spelling).
• Excellent written and oral communication skills.
• Positive attitude, strong team player, responsible, dedicated, and self-motivated.
• Ability to work both independently and collaboratively with others.
• Must have excellent attention to detail and the ability to prioritize competing projects.

Responsibilities

• Assist Department Heads and corporate staff with day-to-day administrative tasks, including producing reports, letters, spreadsheets, presentations, mailings, purchasing office supplies, and other tasks as assigned.
• Assist in developing and administering training, best practices, relationship-building initiatives, and quarterly meetings for new and existing administrative staff.
• Support development of a strong administrative network by promoting communication and corporate updates.
• Assist Office Manager with building care and liaising with building vendors.
• Lead coordination of office events, conferences, gifts, new employee recognition programs, and related resources.
• Support internal communications and updates through Inside HEI intranet.
• Foster a culture of respect and positive peer relationships.
• Assist Office Managers with workload management and redistribution across offices.
• Provide flexible administrative support across offices by filling gaps and leveraging staff strengths.
• Facilitate recurring database reporting and project-related reporting.
• Provide training and guidance for administrative staff.
• Coordinate leadership meetings, scheduling, logistics, and supporting materials.
• Prepare operational and administrative reports and support leadership with high-level coordination.
• Develop and maintain document quality standards and accessibility best practices.
• Identify and implement process improvements for administrative efficiency.

Skills

Proofreading

Written & verbal communication

Time management

Organizational skills

Interpersonal skills

Education

Associate degree in related field

Tools

Microsoft Office

Job description

Houston Engineering (HEI) seeks an experienced Administrative Specialist to coordinate and execute administrative tasks across the Corporate Office and offices. You will support department heads, manage reporting, events, and internal communications while promoting efficiency and a culture of professional development.

The role requires strong MS Office skills, 5+ years of related experience, superb attention to detail, and the ability to work independently or with teams.