Executive Office & Facilities Coordinator

Priority Power Management, Inc.; Houston, Northern (TX, KY); Hybrid; USD 50,000 - 70,000; Full time

Job summary

Priority Power Management, Inc. in Houston seeks an Office Administrator to keep the Galleria-area office running smoothly five days a week, Monday to Friday.

You will manage executive calendars, travel, meetings, and front-desk operations, acting as the face of the Houston office and coordinating facilities, supplies, and employee onboarding. Ideal candidates have 7+ years in administrative or office management, strong discretion with confidential information, and proficiency with Microsoft

Qualifications

• High school diploma or equivalent.
• 7+ years of experience in administrative, executive support, or office management roles.
• Demonstrated experience managing office activities.
• Proven ability to handle confidential and sensitive information with absolute discretion.
• High proficiency with the Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams.

Responsibilities

• Maintain several executive calendars, schedule appointments, set up conference calls, and prepare itineraries.
• Facilitate travel arrangements for key personnel, including booking flights, hotels, and transportation, and managing detailed travel itineraries.
• Support meeting preparation, including booking conference rooms, scheduling conference calls, coordinating catering, and confirming meeting-room technology is functional in advance.
• Own day-to-day office operations, including daily opening/closing routines, front-desk presence, and keeping shared spaces clean and presentable.

Skills

Office management

Executive support

Discretion

Organizational skills

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Microsoft Teams

Outlook

Excel

Job description

Priority Power Management, Inc. in Houston seeks an Office Administrator to keep the Galleria-area office running smoothly five days a week, Monday to Friday.

You will manage executive calendars, travel, meetings, and front-desk operations, acting as the face of the Houston office and coordinating facilities, supplies, and employee onboarding. Ideal candidates have 7+ years in administrative or office management, strong discretion with confidential information, and proficiency with Microsoft