Houston Administrative Assistant - A/E/C Project Support

Intertek CEA; Houston, Northern (TX, KY); Hybrid; USD 36,000 - 60,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Disability insurance

401(k) with company match

Generous vacation/sick time (PTO)

Tuition reimbursement

Job summary

Intertek in Houston, TX seeks an Administrative Assistant to join the Building & Construction team. You will create documents, spreadsheets, and reports using Microsoft Office, coordinate with project managers and field staff, and support daily operations.

The role involves scheduling, PO/invoice coordination, report processing, and maintaining project records in a fast-paced environment. Strong communication, organization, and attention to detail are essential.

Qualifications

• High School Diploma or equivalent is required.
• 1 year of administrative support experience is required.
• Experience with Microsoft Word and Excel is required.
• Excellent verbal and written communication skills.
• Strong prioritization, organization, and time management skills.
• Detail-oriented with the ability to work independently in a fast-paced environment.
• Ability to analyze and solve problems; fast and accurate typing.
• Ability to plan, organize, and complete multiple projects within standards.

Responsibilities

• Perform general office and administrative duties, including word processing, copying, scanning, mailing, filing, and document organization.
• Provide project administrative support, including project setup, scheduling, client notifications, PO coordination, invoice processing, and project closeout.
• Assist with dispatching and scheduling field personnel, generating work orders, and coordinating with project managers and staff.
• Track daily inspection and testing activities and ensure field reports are submitted to the project team.
• Answer incoming calls and respond to inquiries regarding services, scheduling, projects, and report status.
• Support billing and project financial administration, including tracking budgets, POs, change orders, invoices, and documentation.
• Assist with audits and quality documentation; help with departmental reports.
• Coordinate with project teams and clients to support daily operations.
• Maintain department records and project files, schedules, and training records.

Skills

MS Word

MS Excel

Communication

Time management

Attention to detail

Independent work

Problem solving

Typing speed

Multi-tasking

Education

High School Diploma or equivalent

Tools

Microsoft Office Suite

Job description

Intertek in Houston, TX seeks an Administrative Assistant to join the Building & Construction team. You will create documents, spreadsheets, and reports using Microsoft Office, coordinate with project managers and field staff, and support daily operations.

The role involves scheduling, PO/invoice coordination, report processing, and maintaining project records in a fast-paced environment. Strong communication, organization, and attention to detail are essential.