A/E/C Project Admin – Houston

Intertek Building & Construction; Houston (TX); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Medical, dental, vision

Life and disability insurance

401(k) with company match

Generous vacation / sick time

Tuition reimbursement

Job summary

Intertek is seeking an Administrative Assistant for our Building & Construction team in Houston, TX. You will support project administration, prepare documents, and coordinate with project managers and field staff using Microsoft Office.

The role requires at least 1 year of admin experience, proficiency in Word and Excel, and strong communication, organization, and time-management skills in a fast-paced environment.

Qualifications

• High School Diploma or equivalent.
• 1 year of administrative support experience required.
• Experience with Microsoft Word and Excel.
• Excellent verbal and written communication skills.
• Strong prioritization, organization and time management.
• Detail oriented and accurate in work.
• Ability to work independently in a fast-paced environment with shifting priorities.
• Ability to analyze and solve problems.
• Ability to type quickly and accurately.
• Ability to plan, organize, and complete various projects within standards, objectives, and timeframes.

Responsibilities

• Perform general office and administrative duties, including word processing, copying, scanning, mailing, filing, and document organization.
• Provide project administrative support, including project setup, scheduling, client notifications, purchase orders, invoice coordination, and project closeout.
• Assist with dispatching and scheduling field personnel and coordinating with project managers and field staff.
• Track daily inspection and testing activities and ensure field reports are submitted to the project team.
• Answer calls and respond to inquiries regarding department services, scheduling, projects, and report status.
• Support billing and project financial administration, including tracking budgets, POs, change orders, invoices, and documentation.
• Assist with internal and external quality audits and maintain quality-related documentation.
• Assist management with periodic operational, project, billing, and staffing reports.
• Coordinate with project managers, engineers, technicians, laboratory personnel, dispatch, billing, and clients as needed.
• Perform other administrative duties as required by the office, department, or project.
• Maintain department records and project files, including schedules, work logs, databases, training records, and other documentation.

Skills

MS Word

MS Excel

Communication

Prioritization

Time management

Detail oriented

Independent work

Problem solving

Typing

Project coordination

Education

High School Diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

Job description

Intertek is seeking an Administrative Assistant for our Building & Construction team in Houston, TX. You will support project administration, prepare documents, and coordinate with project managers and field staff using Microsoft Office.

The role requires at least 1 year of admin experience, proficiency in Word and Excel, and strong communication, organization, and time-management skills in a fast-paced environment.